Ministry Assistant, Sports and Fitness

Description

BASIC PERSONAL RESPONSIBILITIES

1. Above all, to grow closer to Jesus Christ. Through intentional, daily time with the Lord, seek to keep Jesus Christ as the priority of your life, realizing that prayer, Bible study, and Christian discipleship are essential to growing in God’s will each day.
2. Seek to emphasize quality, Christ-centered relationships for both family and friends. We therefore highly encourage a strong work-life balance for all employees.
3. Actively seek to be an individual who emphasizes a spirit of teamwork, flexibility, and quality in all aspects of daily work.

JOB SUMMARY:  Provide administrative support for Associate Pastor and Program Directors for Youth Sports Leagues and JF Fitness program.

ESSENTIAL FUNCTIONS 

• Serve as the Ministry Assistant to the Associate Pastor, Sports & Fitness
  • Keep the Sports and Fitness Ministry and all other ministries in the Central Pod well-stocked with office supplies.
  • Reserve rooms and send out invites for recreation staff meetings.
  • Process purchase orders for the Sports & Fitness Ministry.
  • Print budget reports upon request.
  • Assist with preparation for Sports & Fitness mission trips.

• Assist with the administrative details of the youth sports leagues
  • Create and manage registration of events and groups for the different sports leagues in Ministry Platform.
  • Reply to emails regarding registration and general inquiries.
  • Schedule needed facilities in EMS for each event.
  • Assist with creating and promoting marketing materials for Sports & Fitness leagues/events.
  • Oversee Sports & Fitness league registrations.
  • Assist with maintaining coaching applications for different Sports & Fitness leagues.
  • Organize materials, reports, and player cards needed for evaluations.
  • Create evaluation spots for each youth sports league in Ministry Platform.
  • Prepare and organize reports for Draft week.
  • Proof schedules, teams, and team draft petitions during Draft week.
  • Create groups for each team in Ministry Platform (average of 30 teams for each league).
  • Assist with organizing registrations between Ministry Platform and Upward League Management.
  • Assist with organizing player and team uniforms.
  • Assist with Gospel Week Presentations.
  • Assist with organizing end-of-season events for different Sports & Fitness leagues.
  • Oversee utilization of concession stand for both Sports & Fitness leagues as well as fans.
  • Recruit volunteer buddies for Shine special needs sports.
  • Assist in ministering to the parents and coaches in the Sports & Fitness leagues.
  • Provide leadership to part-time sports staff working the sports desk.
  • Other duties as assigned by the supervisor.

• Assist with the administrative details of the JF Fitness program
  • Create and manage registration of events and groups for each semester of JF Fitness in Ministry Platform & EMS.
  • Reply to emails regarding registration and general inquiries.
  • Create groups for each class in Ministry Platform (average of 30 classes for each semester).
  • Processing and submitting payroll for all instructors to the business department.
  • Other duties as assigned by the supervisor and Fitness Director.

• General Responsibilities
  • Attend and participate in all regular staff meetings, functions, retreats, training, etc.
  • Support the Senior Pastor and all other church staff.   

Qualifications

TEAM VALUES & CRITICAL SKILLS

• Team Values
  • Trust – We are for one another. We have the courage to offer and receive honest thoughts and feedback, while also protecting our relationships.
  • People-First – We believe that people are our first ministry priority. Events and programs are important only to the extent that they allow us to love and serve people.
  • Health – We desire to be the healthiest version of ourselves: relationally, emotionally, spiritually, and physically. 
  • Collaboration – Our overall mission and vision drive what we do. We work hard to destroy ministry silos and believe that we are better when we work together.
  • Development – We desire to grow and improve in our work. We strive to multiply our impact by training and developing others to follow God’s calling. 

• Critical Skills
  • Proficient in all Microsoft Office Applications:  Word, Power Point, Publisher and Excel. 
  • Ability to learn Ministry Platform and EMS.
  • Proficient in organizing and prioritizing assigned tasks with multi-tasking capabilities.
  • Handles all sensitive information with the greatest possible confidentiality and care.
  • Works flexibly with variety of personalities.

EDUCATION & EXPERIENCE

• College degree preferred
• Previous experience working a support/administrative role

PHYSCIAL REQUIREMENTS

• Prolonged periods of standing and sitting. Sitting at a desk or working on a computer.
• Must be able to lift 15-20 pounds at times.