Administrative Assistant

VACANCY ANNOUNCEMENT

DATE:       February 27, 2025

POSITION:     Administrative Assistant

LOCATION:     Simpson Building

SALARY:      Grade 64 ($2820/month)    

TERM OF EMPLOYMENT:       12 Months

AVAILABLE:       February 27, 2025

REPORTS TO:     Area Assistant Superintendents (High, Middle, Elementary) and Facility Design and Construction                

                          Department

QUALIFICATIONS AND ATTRIBUTES:

• High school diploma or GED from regionally or nationally accredited institutions.
• Minimum of 3 years related experience.
• Associate’s degree in related area preferred.
• Experience in office management is preferred.
• Proficient in technology skills using Google and Microsoft Office, specifically spreadsheets and word processing.
• Ability to communicate effectively orally and in writing.

DUTIES AND RESPONSIBILITIES: 

• Provide administrative support for Area Assistant Superintendents and the Facility Design and Construction Team
• Work closely with central staff, principals, and their schools as needed.
• Communicate effectively on the telephone and in person with parents who have concerns regarding their students
• Communicate effectively on telephone and in person with members of senior staff.
• Process leave, travel reimbursement requests, and mileage requests for assigned staff.
• Gather and process agenda items for monthly Board meetings.
• Gather and process agenda items, policies, and other information for weekly cabinet meetings,gather and process agenda items, policies, and other information for monthly Grade Alike meetings
• Gather and process agenda items, policies, and other information for Assistant Principal Institute,gather and process agenda items, policies, and other information for New Principal Onboarding and monthly meetings 
• Gather and process agenda items, policies, and other information for Principal Professional Development
• Gather and manage assigned staff's P- card transactions.
• Advertise solicitations for bid including, tracking questions, vendor outreach, issuing addendums, and managing the execution of contracts for Design or Construction Services.
• Enters purchase orders, budget transfer requests, processes requisitions, and submits invoices into Finance software.
• Assists with the management and monitoring of budgets for applicable departments.
• Perform other duties and accept responsibilities as assigned.
• The employee’s final job duties are subject to change at any time due to the discretion of the supervisors.

PHYSICAL REQUIREMENTS:

• Must be able to physically perform the basic life operational functions of fingering, grasping, kneeling, sitting, walking, stooping, reaching, lifting, pushing, pulling, talking, seeing, hearing, and repetitive motion.

• Must be able to use a variety of automated office equipment such as computers, copiers, etc.

Johnston County Public Schools is an equal opportunity employer and does not discriminate in the employment, tenure, or promotion of employees on the basis of gender, race, religion, age, national origin or disability.

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.

Salary : $2,820