Fixed Asset/Purchasing Specialist

VACANCY ANNOUNCEMENT

DATE: January 21, 2025

POSITION: Fixed Asset/Purchasing Specialist

REPORTS TO: Director of Purchasing

PAY GRADE: 70/71; Range - $43,524-54984

Site: Central Office – Simpson Building

Term:  12 Months

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Fixed Assets
• Enter all fixed assets ($5,000 ) into database
• Ensure all assets are properly tagged
• Annual depreciation
• Annual physical inventory
• Rotating 3-year cycle - onsite
• Annual reports and follow-up with schools and departments
• Maintain federal database
• Research surplus sales items
• Ensure they are removed from fixed assets/inventory
• Notify AFO of any federal assets sold, with PRC information
• Bond/Capital
• Manage all POs/Process invoices to submit for payment
• Maintain reconciliation (LINQ vs. Vendor Contract)
• Request bond/special capital funds from county
• Inventory
• Maintain listing of all items $500.00-$4,999.99
• Ensure all are properly tagged
• Annual report verification
• Annual physical inventory of Simpson Building
• Maintain vehicle titles
• Reconcile surplus sales, ensuring federal sales are paid back to the federal government
• Construction in Progress
• Bond Reconciliation
• P-Cards
• Review budget coding and ensure budget availability
• Verify all pre-approval documentation and process for pre-audit
• Monthly Reconciliation
• Prepare monthly JE
• Conduct trainings for new users
• Manage Works (User Info, Balance Limits, etc.)
• Primary responsibility party for P-Card email (Purchasing Specialist II will backup/support as needed)
• Accept bids for RFPs
• Maintain all RFP checklists, ensuring all documentation is received
• Post bid ads and obtain copies of all postings
• Secure location for bid openings/meetings
• Monitoring purchasing email for all vendor questions
• Communicate with JCPS staff when questions are submitted
• Ensure JCPS staff posts all answers to RFP questions by deadlines
• Communicate with other purchasing department staff members if there are emails they need to address
• Assist with compliance and year-end audit
• Cross train with Purchasing Specialist II
• Back-up to initial requisition approver or for Compliance Specialist requisitions
• Projects as assigned
• Other duties as assigned

KNOWLEDGE AND ABILITIES:

• Working knowledge of bookkeeping, accounting, and inventory/asset concepts
• Considerable knowledge of computer applications
• Effective oral and written communication skills
• Effective time management skills
• Ability to perform computations accurately and with reasonable speed
• Ability to understand, interpret, and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and preparation of fiscal reports
• Ability to complete complex tasks and minimize eros with attention to detail
• Ability to establish and maintain effective working relationships with school system staff

ACCEPTABLE TRAINING AND EXPERIENCE:

• Associate Degree in Accounting, Business, or related field with at least 3 years of accounting experience or High School Diploma or equivalent with at least 5 years of accounting experience
• Fixed Asset/Inventory experience preferred
• NC school system accounting experience preferred

PHYSICAL REQUIREMENTS:

• Ability to communicate effectively in written and oral forms
• Ability to physically perform the basic life operational functions of fingering, grasping, kneeling, sitting, walking, stooping, reaching, lifting, pushing, pulling, talking, seeing, hearing, and repetitive motion

APPLY ONLINE:  The online application is found at nc.teachermatch.org.  Remember to select Johnston County as a recipient.  For additional information, contact Human Resource Services at 919-934-6032, ext. 8036

DEADLINE:

The Johnston County Public School System is an equal opportunity employer and does not discriminate in the employment, tenure, or promotion of employees on the basis of gender, race, religion, age, national origin or disability.

Salary : $43,524 - $54,984