What are the responsibilities and job description for the Fixed Asset / Purchasing Specialist position at Johnston County Schools?
VACANCY ANNOUNCEMENT
DATE : January 21, 2025
POSITION : Fixed Asset / Purchasing Specialist
REPORTS TO : Director of Purchasing
PAY GRADE : 70 / 71; Range - $43,524-54984
Site : Central Office - Simpson Building
Term : 12 Months
ESSENTIAL DUTIES AND RESPONSIBILITIES :
- Fixed Assets
- Enter all fixed assets ($5,000 ) into database
- Ensure all assets are properly tagged
- Annual depreciation
- Annual physical inventory
- Rotating 3-year cycle - onsite
- Annual reports and follow-up with schools and departments
- Maintain federal database
- Research surplus sales items
- Ensure they are removed from fixed assets / inventory
- Notify AFO of any federal assets sold, with PRC information
- Bond / Capital
- Manage all POs / Process invoices to submit for payment
- Maintain reconciliation (LINQ vs. Vendor Contract)
- Request bond / special capital funds from county
- Inventory
- Maintain listing of all items $500.00-$4,999.99
- Ensure all are properly tagged
- Annual report verification
- Annual physical inventory of Simpson Building
- Maintain vehicle titles
- Reconcile surplus sales, ensuring federal sales are paid back to the federal government
- Construction in Progress
- Bond Reconciliation
- P-Cards
- Review budget coding and ensure budget availability
- Verify all pre-approval documentation and process for pre-audit
- Monthly Reconciliation
- Prepare monthly JE
- Conduct trainings for new users
- Manage Works (User Info, Balance Limits, etc.)
- Primary responsibility party for P-Card email (Purchasing Specialist II will backup / support as needed)
- Accept bids for RFPs
- Maintain all RFP checklists, ensuring all documentation is received
- Post bid ads and obtain copies of all postings
- Secure location for bid openings / meetings
- Monitoring purchasing email for all vendor questions
- Communicate with JCPS staff when questions are submitted
- Ensure JCPS staff posts all answers to RFP questions by deadlines
- Communicate with other purchasing department staff members if there are emails they need to address
- Assist with compliance and year-end audit
- Cross train with Purchasing Specialist II
- Back-up to initial requisition approver or for Compliance Specialist requisitions
- Projects as assigned
- Other duties as assigned
KNOWLEDGE AND ABILITIES :
ACCEPTABLE TRAINING AND EXPERIENCE :
PHYSICAL REQUIREMENTS :
APPLY ONLINE : The online application is found at nc.teachermatch.org. Remember to select Johnston County as a recipient. For additional information, contact Human Resource Services at 919-934-6032, ext. 8036
DEADLINE :
The Johnston County Public School System is an equal opportunity employer and does not discriminate in the employment, tenure, or promotion of employees on the basis of gender, race, religion, age, national origin or disability.
Salary : $43,524 - $54,984
