What are the responsibilities and job description for the Executive Assistant to President, Integrated Brands position at Join Us?

Job Description

Description :

At MOCEAN, we believe our success stems from our people. That’s why we’re seeking a driven and organized Executive Assistant to support two very active Presidents. In this role, you’ll be an essential partner, ensuring our senior leadership operates seamlessly. If you’re a proactive problem solver with exceptional communication skills and a sharp eye for detail, this could be the perfect fit for you.

What You’ll Do

Support the Presidents : Be the go-to resource for our senior leaders by managing their schedules, communications, and priorities.
Streamline Processes : Refine workflows and coordinate resources to keep operations efficient and focused.
Coordinate Communication : Serve as a key point of contact between the Presidents and internal / external stakeholders.
Organize and Prioritize : Ensure executives’ priorities align with organizational goals through careful planning and task orchestration.

Your Responsibilities

Manage calendars, emails, and calls for the Presidents, keeping their schedules organized and efficient.

Coordinate travel arrangements, including accommodations, transportation, and itineraries.

Prepare weekly expense reports and timesheets.

Prepare materials and organize information flow for meetings, presentations, and other executive needs.

Provide day-to-day office support, from maintaining contact databases to creating documents and spreadsheets.

Maintain strict confidentiality and professionalism with sensitive information.

Plan and execute team meetings, company events, and off-site activities.

Requirements :

Minimum 5 years in an administrative role supporting senior leadership

Outstanding written and verbal communication skills

Excellent organizational skills with the ability to juggle multiple projects at once

Prepare expense reports and other documents as needed

Tech-savvy, with proficiency in office tools like MS Office, including SharePoint and Teams, and a willingness to learn new software

Flexible and adaptable to changing priorities, with a collaborative mindset

Trustworthy and capable of maintaining confidentiality

Work in office 2-3 days per week

Preferred Skills

Experience managing budgets and expenses

Familiarity with creating and improving internal processes and electronic filing systems

At MOCEAN, we’re not just looking for an assistant – we’re seeking a trusted partner who will help our Presidents lead effectively and keep our business moving forward. If this sounds like you, let’s connect.

Compensation Benefits

Annual salary : $75K - $85K The final salary offered will be dependent on factors such as experience, location and budgets.

Benefits include generous paid time off, including 10 holidays, six sick days annually (for FTE), subsidized health insurance (medical, dental, vision), short / long term disability, fertility / family planning benefits, 401(k) with company match and more.

Hybrid work schedule, remote work at minimum 2 days per week

Equal Opportunity Employer

MOCEAN is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Salary : $75,000 - $85,000

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Executive Assistant to President, Integrated Brands

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