What are the responsibilities and job description for the Information Coordinator position at Jones Lang LaSalle IP, Inc.?

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Launch your career in Facilities Management at JLL! This is an entry-level position and can provide opportunities for growth in the facilities management field. You will work as part of an integrated facilities management team at a 150K sq foot office building managed by JLL.

Location : Morrisville, NC 27560

Type of Employment : Full-time w / JLL employee benefits within 1 month of employment

Schedule : On-site, Monday-Friday, 8 : 00 AM to 5 : 00 PM

Reporting To : Facilities Manager

Estimated compensation for this position is : $16.30-$20.19 an hour

The compensation range listed is an estimate and not guaranteed. An offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

What this job involves :

Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties

What your day-to-day will look like :

Front Desk Duties

Greet / host / provide support for guests, visitors and employees
Answer all in-coming calls
Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate's voice mailbox when the associate is unavailable.
Point of contact for all packages / deliveries
Pick-up, drop-off, prepare postage / labels for mail / UPS / FedEx, courier services, etc.
Update phone lists
Respond and follow through to requests for information and communicate with all levels of management with minimal supervision

General Office Duties

Housekeeping Duties (i.e. : pick up and display newspapers, load / unload dishwasher, coffee machine maintenance, etc.)

Maintain all conference rooms for cleanliness / reserve conference rooms, including ordering and / or setup

Order, maintain and organize all kitchen and office supplies

Resolve problems associated with all building services including : janitorial, mailroom, copier services, parking, badging, and conference rooms.

Assists with the coordination and scheduling of office / building maintenance activities

Any and all other duties and tasks assigned.

Physical work requirements and work conditions

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary

Required Skills and Experience :

High School Diploma or equivalent

One (1) years of relevant administrative work experience in the commercial property or facilities management industry

Must successfully pass criminal background and drug / alcohol screening process before beginning employment.

Must be located in the Raleigh-Durham area (relocation assistance is not available for this role)

Excellent customer service and relationship building skills

Strong organizational, interpersonal and communication skills

Working knowledge of Microsoft Word, Excel, Power Point, Outlook, Mapping and database software

working knowledge of audio visual equipment located in the conference rooms

Strong client service orientation with the ability to provide information and respond to questions from groups of managers, customers, and the Vendors.

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.

Ability to respond to common inquiries or complaints from clients, co-workers, vendors, contractors and supervision.

Preferred Skills and Experience :

Military service or college education in facilities, property, business or related is desirable

Corrigo CMMS exposure is desirable

Please submit your application with an updated resume, location, and contact information.

If you're a current JLL employee, please apply using the Internal Career Site.

Location :

On-site -Durham, NC, Morrisville, NC, Raleigh, NC

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and / or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.

Salary : $16 - $20

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