What are the responsibilities and job description for the Office Assistant position at Jones Lang LaSalle IP, Inc.?
JLL empowers you to shape a brighter way .
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
OFFICE ASSISTANT
Location : Phoenix Corporate Office
Reports to : Operations Director
What this job involves
JLL is looking for an Office Assistant to join our winning team of professionals in our Phoenix Corporate Office. Duties performed may include a broad range of complex tasks involving confidential or technical information. This position requires a person who can be responsible for prioritizing projects to meet multiple deadlines in a fast-paced, team-oriented environment.
Key responsibilities
- Coordinate office operations in partnership with local leadership team
- Drive office culture, client experience and employee experience each day
- Welcome guests and be the front face of the corporate office
- Coordinating conference room reservations, assist in AV setup or conference room setup as needed
- Answer all calls to JLL main line, conduct basic CoStar searches for property information as needed
- Process commission checks daily
- Assist with event planning and setup / teardown for office events (i.e. holiday party, large meetings, happy hours, etc.)
- Pick-up, drop-off, prepare postage / labels for mail / UPS / FedEx, courier services, etc.
- Order, maintain and organize all kitchen and office supplies; conduct regular inventory audits
- Coordinate vendor services, including : janitorial, mailroom, copier services, parking, badging, and conference rooms
- Prepare and track vendor payments - periodical subscriptions, headshots photography, etc.
- Partner with building management and building security as needed
- Manage any parking validations if applicable
- Coordinate security access cards for employees, guests and vendors
- Housekeeping Duties (i.e. : maintain café area, load / unload dishwasher, coffee machine maintenance, etc.)
- Welcome and support new hire employees on their first day
- Resolving any printer / copier issues
- Coordinate and manage workspace moves
- Maintain and distribute office spreadsheets (i.e. : contact lists, organization charts, etc.)
- Respond and follow through to requests for information and communicate with all levels of management with minimal supervision
Experience and qualifications
Location : On-site -Phoenix, AZ
Job Tags :
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth :
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and / or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >
I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
Accepting applications on an ongoing basis until candidate identified.
