What are the responsibilities and job description for the Administrative Assistant (Trucking/Dispatch) position at Jones Transfer?
Job description
We are a small family-owned trucking company looking for a team member to assist in our day to day operations.
This is a dual role combining daily bookkeeping and administrative assistant.
Hours: 09:00 - 17:00 or 8:00 - 16:00
Job Duties:
- Process Daily Accounting Functions Accurately and Timely – Generating customer invoices, entering vendor invoices, processing customer payments/deposits, reconciliations, and managing customer accounts. Keeping well organized electronic files.
- Assist Dispatch/Drivers/Shop-Monitoring emails/answering calls, resolving issues or delegating tasks as needed, making appointments, monitoring and scheduling maintenance on equipment. Keeping all electronic files up to date for drivers and work orders.
- HR-assist with day-to-day questions as needed, assist with new hire paperwork.
- Keeping manuals, forms and electronic files organized and up to date
- Resolve issues including office, drivers, customers/vendors.
- Perform general office duties, such as filing, data entry, office supply management, light cleaning, and incoming mail pickup.
Skills Needed:
- Multitasking abilities-able to switch focus while maintaining attention to detail.
- Able to understand new technology/software. Proficient in QuickBooks, Excel/Google Sheets.
- Experience with accounting/bookkeeping-invoicing, AR, AP, payroll
- Strong written and oral communication skills. Must have a positive attitude and happy disposition
- Problem solving skills-assist in problem resolution timely, efficiently, and courteously
- HR Knowledge-Insurance, retirement, and compliance
- DOT Regulations / Vehicle Maintenance knowledge a plus
- Ability to identify opportunities for improvement in the workplace and planning
Benefits:
- PTO
- Health Insurance (we cover 75%)
- Dental/Vision Insurance (we cover 50%)
- Life Insurance (we cover 100%)
- 401k 4% Match
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $20 - $23