Finance Manager

Finance Manager 

Job Overview 

We are seeking a highly skilled Finance Manager with experience working with U.S.-based companies to oversee and manage daily financial operations remotely. This role involves handling key financial functions, maintaining accurate financial records, and managing the monthly closing process. The Finance Manager will work closely with the CFO and VP of Business Support & Analytics to support financial decision-making and ensure smooth financial operations. 
 
Key Responsibilities 

Accounts Payable (A/P) & Accounts Receivable (A/R) 

• Manage the full A/P process, including invoice processing, vendor payments, issuing refunds, and handling chargebacks.
• Oversee A/R, ensuring accurate application of payments in QuickBooks and timely reconciliation with customer accounts.
• Own the process of notifying the Sales team when payments are received
• Process refunds and coordinate chargeback resolution as needed. 
• Reconcile invoices between QuickBooks (accounting software) and HubSpot (CRM). 

Financial Operations & Reporting 

• Ensure accurate recording of transactions and timely monthly financial closings.
• Ensure accurate financial reporting and compliance in collaboration with the CFO and VP of Business Support & Analytics.
• Oversee financial reporting and accounting, ensuring accurate consolidation and compliance across entities.
• Prepare and analyze financial statements to support budgeting and forecasting and other key business functions
• Perform detailed and complex reconciliations across all financial areas, including bank accounts, payment processors, vendor invoices, payroll, A/R and A/P transactions, intercompany accounts, and financial systems (QuickBooks and HubSpot) to ensure accuracy, completeness, and consistency in financial reporting 

Cash Flow & Budgeting 

• Monitor and manage cash flow to ensure sufficient liquidity for business operations.
• Collaborate with department leaders to monitor budgets and expense reports, ensuring adherence to financial goals.
• Negotiate installment agreements when necessary. 

Payroll & Compensation 

• Process payroll at the end of the month, including calculating commissions and referral fees.
• Ensure compliance with local payroll regulations and tax obligations. 

Tax, Compliance & External Coordination 

• Act as the point of contact for financial audits and tax compliance queries.
• Collaborate with the CPA to prepare and submit annual tax filings.
• Oversee the annual financial review by external accountants.
• Work closely with the external bookkeeper or manage internal bookkeeping operations.
• Delegate tasks to the Business Support Administrative Assistant, including light bookkeeping and administrative duties. 

Required Skills & Experience 

• Minimum 5 years progressive experience in relevant finance positions
• Prior experience working with multi-entity and international organizations
• Prior experience with U.S.-based accounting systems (QuickBooks, Xero, NetSuite, or similar).
• Strong bookkeeping skills with a solid understanding of financial statements.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, and financial modeling).
• Ability to lead an assistant while working closely with senior leadership.
• Experience in payroll processing and knowledge of payroll compliance.
• Strong organizational skills and ability to manage multiple priorities in a remote environment.
• Prior experience in a remote finance role is preferred.
• Self-starter with a high level of autonomy,
• Solution-oriented mindset  

What we offer 

•  Fully remote position 
• Flexible working hours – earliest start at 7am EST
• International work environment