Grants and Finance Associate

Location: Joseph’s House & Shelter, Inc. – Troy, NY
Position Type: Full-Time/Hybrid
Reports to: Executive Director

About Us:
Joseph’s House & Shelter, Inc. provides shelter, housing, and support services to individuals and families experiencing homelessness. Our mission is to meet the immediate needs of those without shelter while offering opportunities for sustainable independence. We are seeking an experienced Grants and Finance Associate to oversee our extensive grant portfolio and ensure financial accountability across all programs.

Position Overview:
The Grants and Finance Associate is a hybrid position that plays a pivotal role in managing the organization’s grants and financial operations, ensuring compliance with complex funder requirements, maintaining accurate financial records, and providing critical reporting to support decision-making. This position requires a high degree of attention to detail, technical proficiency, and the ability to manage multiple deadlines.

Key Responsibilities:

Grant Management

Grant Vouchering & Reporting:

• Prepare, submit, and track grant vouchers according to established schedules and funder requirements.
• Handle a wide variety of grants, including federal, state, and local programs, including
• EFSP, HPNAP Food Bank, HUD CoC programs, NYS ESSHI, STEHP, and more.
• Submit program reports as required, including HMIS data exports for HUD, NYS, and county grants.
• Manage grant closeout processes, sub award agreements, and necessary forms.

Master Grants Schedule Management:

• Maintain and update the Master Grants Schedule monthly, tracking all grants, funding sources, and budget details.
• Ensure the schedule accurately reflects voucher submissions, payments, and program reporting deadlines.

Funder Communications:

• Act as the primary point of contact for funders, including HUD, NYS, Rensselaer County.
• Respond to funder and tenant inquiries promptly and provide accurate documentation as needed.

Financial Operations

• Accounts Payable and Receivable:
• Create new vendor profiles and AR customers in the accounting system as needed.
• Approve and process AP invoices using Bill.com, ensuring all data is imported into the accounting system.
• Process tenant-based rental payments and grant-related checks, ensuring timely deposits and accurate records.
• Budget and Reporting:
• Extract and format financial data, including GL details, payroll reports, and expense tracking for grant vouchering.
• Create and format custom financial reports, including program budgets and financial statements.
• Reconciliations and Journal Entries:
• Reconcile all bank accounts monthly.
• Process general journal entries for internal transactions, allocations, and miscellaneous adjustments.
• Monitor and process automated ACH deposits, withdrawals and voided checks.
• Year-End Processing:
• Prepare 1099s for vendors and ensure compliance with IRS regulations.
• Import and update yearly organizational budgets into the accounting system.

Program Reporting and Data Management

• Utilize Homeless Management Information System (HMIS) for generating consumer data and program reports.
• Build and manage large PDF files using Adobe Editor for reporting and voucher submissions.
• Navigate federal, state and county grant-related portals to submit reports and access necessary documentation.

Administrative and Audit Support

• Prepare for audits by compiling accurate financial data and documentation.
• Ensure all records are readily accessible and organized for internal or external review.
• Collaborate with staff to gather program-specific data, such as meal counts and service statistics.

Qualifications

• Experience:
• Familiarity with HUD, NYS, and other grant funding processes is highly desirable.
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
• Experience with accounting software and tools like Bill.com, Adobe Acrobat, and QuickBooks.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple projects, meet tight deadlines, and handle complex reporting requirements.
• Strong verbal and written communication skills.
• Analytical mindset with the ability to interpret financial data and generate accurate reports.

Compensation and Benefits

o Competitive salary commensurate with experience. $30/Hourly

o Benefits include health, vision and dental insurance and paid time off.

o Hybrid - Work from home 2-3 days per week.

Application Process:

To apply, please submit your resume, a cover letter detailing your qualifications and interest in the position, and three professional references to hr@josephshousetroy.org

Joseph's House & Shelter is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $28.00 - $30.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $28 - $30