HR and Administrative Associate

ABOUT Jotform

Jotform is a San Francisco-based SaaS company with more than 30 million users worldwide. We are thriving and growing, and we’ve never needed outside funding. That’s because we like keeping things agile, independent and fun. Jotform believes everyone should be able to create their own online forms. Our 10,000 ready-made form templates, 100 integrations, and more than 380 widgets have made us one of the most popular online form builders for organizations of all sizes — from small businesses to enterprises.

Since our inception in 2006, our mission has been to help users create, manage, and share online forms and receive responses in the easiest way possible.

ABOUT THE ROLE

Jotform is seeking an HR & Administrative Associate in our San Francisco office.

You will be supporting critical HR initiatives and day-to-day administrative operations for our US, UK, CA, and AU team members. It requires a unique blend of speed, attention to detail, and hands-on care.

This position reports to the HR Business Partner.

This full-time, in-office role.

Key responsibilities of this role include but are not limited to:

HR Operations

• Updating key employee/employer documentation such as employee records, policy documents, benefits portals, HRIS, etc.
• Processing operational HR tasks including leave approvals, expenses/reimbursements, professional development approvals, role changes, etc.
• Building HR-related reports and making data-backed recommendations based on key findings
• Assisting with recurring and one-off initiatives such as new employee bootcamp, wellness initiatives, team-building, safety & compliance, etc.
• Fielding and escalating HR issues as needed

Administrative Support

• Event planning such as in-office and offsite celebrations, weekly team lunches, travel & accommodations for employees
• Inventory management; you will help order and organize snacks drinks, office supplies and equipment, swag, emergency supplies
• Equipment distribution and collection. Sending/receiving equipment to/from new and former employees
• Clerical and administrative support. Helping with the preparation, processing, and filing of various forms
• Office upkeep & vendor management. Ensuring the office is in top condition

About you

• Punctual and professional, with a can-do attitude
• Proficiency in Google Workspace with an interest in learning new technologies (i.e., Jotform and Human Resources Information Systems)
• A strong writer who can convey information clearly and concisely
• Strong organizational skills with an ability to prioritize tasks effectively
• Proactive and detail-oriented, with a problem-solving mentality
• Strong integrity and interpersonal skills to handle confidential information and sensitive matters

Bonus points if you have

• Knowledge of HR principles and practices, including California labor laws
• Experience using Human Resource Information Systems (e.g., BambooHR)
• Experience in a fast-paced and/or detail-oriented industry (e.g., tech, legal, finance)

Compensation, Perks & Benefits

• Base pay range: $70,000 to $90,000 per year. Exact compensation may vary based on skills, experience, and location
• 100% employer-paid medical, dental, and vision insurance premiums for employees and families
• 401(k) with 4% company match
• 10 days annual vacation, plus 12 company holidays, and office closure between Christmas and New Year
• FSA and EAP
• Monthly commuter benefit stipend (up to $315 per month)
• $2,500 annual professional development stipend after one year of employment
• Convenient office location at the Embarcadero with amazing views of San Francisco Bay

OUR PROCESS

We’ll review your application along with all the others we receive and pick the top profiles for a screening call.In many cases due to time constraints and our candidate volume, only the short-listed candidates are contacted but we do consider each application carefully.If you have been selected as a short-listed candidate, we will contact you for a short screening call to get to know you better. If you don’t get a call, please don’t be disappointed! We receive many applications for each role and have to prioritize who we speak to.

We thank all applicants in advance for their interest and taking the time to apply in this position at Jotform!

Jotform is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Jotform values your privacy. You can find more information regarding our applicant privacy notice here: https://www.jotform.com/job-applicant-privacy/