Executive and Personal Assistant

Job Summary
We are looking for an Executive & Family Assistant who is highly organized, reliable, detail-oriented, and a strong communicator. This role requires a detail-oriented individual who can handle multiple responsibilities while maintaining professionalism and confidentiality. Work will be on-site Monday through Friday.

Responsibilities

Executive Support:

• Provide high-level administrative support to the CEO, including calendar management, travel arrangements, and meeting coordination.
• Handle confidential information with discretion and professionalism.
• Assist with project management and follow-ups on key business initiatives.
• Liaise with internal teams and external partners on behalf of the CEO.
• Transcribe notes and documents accurately, ensuring clarity and precision in communication.
• Maintain organized filing systems for documents, both physical and digital.
• Assist with office management tasks to ensure a smooth workflow.
• Exhibit excellent phone etiquette when communicating with clients, vendors, and team members.
• Collaborate with other staff members to facilitate project completion and improve operational efficiency.
• Perform additional clerical duties as needed to support the overall functioning of the office

Personal and Family Support:

• Coordinate personal appointments, travel, and household scheduling for the CEO and family.
• Manage errands, household vendor coordination, and occasional event planning.
• Provide primary childcare as needed, including school pickups/drop-offs, activity coordination, etc.
• Ensure a smooth balance between professional and personal commitments for the CEO.

Qualifications:

• 1 years' experience as an Executive Assistant, Personal Assistant, or in a similar admin / hybrid role.
• Excellent organizational and multitasking abilities; proactive and detail oriented.
• Strong written and verbal communication skills with attention to detail for accurate transcription and documentation
• Discretion, confidentiality, and professionalism in all matters.
• Ability to manage both business and personal priorities with flexibility.
• Experience with childcare or a family-focused role
• Valid driver’s license and reliable transportation required.
• Proficiency in Google Suite applications (Docs, Sheets, Calendar)
• Ability to travel.
• Exceptional interpersonal skills to maintain positive relationships with colleagues, clients, and family members

We look forward to welcoming a dedicated Executive Assistant who can contribute positively to our team!

Job Type: Full-time

Pay: From $35,000.00 per year

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Day shift

Experience:

• Executive administrative support: 1 year (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Prattville, AL 36067 (Required)

Work Location: In person

Salary : $35,000