The Grants Finance Manager will assume responsibility for post-award grant accounting; thus, ensuring compliance with funding source administrative guidelines, timely receipt of revenue, accurate submission of financial reports, Single Audit, and orderly closure of projects. The role will be responsible for all grant and contract functions from budgeting, billing, revenue calculation, collections, reporting, site visits, and close-out. The Grants Finance Manager will also assist in other general accounting activities : monthly general ledger reconciliations, timesheets review, excluded party vendor checks, and other projects and accounting duties as assigned. Process grants contract invoices and financial reports (including program income) as required by the award agreement.
Reporting to the Controller, this role will prepare and / or assist with the preparation of the grant budgets (internal and external) and associated realignments. Finally, the Grants Finance Manager ensures that grants and contracts are set up correctly in the accounting software, allowing all billable costs to be billed accurately, and grant and contract revenue is calculated accurately and recognized properly in the appropriate accounting period; monitoring of grant expenditures; post-award administration.
Essential Functions :
Budget functions
- Participates in budget development for contracts / grants from start to finish for new, prospective and existing grants and contracts for submission to funder.
- Participate in budget development for the agency fiscal budget.
Grant functions
Performs grant-related post-award functions, including budget and expense analysis, monthly and quarterly invoicing, financial reporting, reconciliations, budget modifications and grant closeout financial reporting. Ensure reports are accurate, complete and submitted on time.Tracks revenue and expenses for all grants and contracts across the agency for all departments. Forecast expense usage for each grant and contract. Identify actual-to-budget variances and communicate them to program directors.Prepares monthly grants / contract invoices for submission to federal, state, county governments and private foundations. Understanding grants / contract revenue, deferred revenue, and expenses to invoice according to the agreed-upon required financial schedule.Ensures the accounts receivable and revenue for submitted invoices reconciles with source documents / transactions to ensure accuracy, and resolves discrepancies; participates in monthly closing processEnsures general ledger expenses match revenue invoices and are coded properly to the grant or contract in the general ledger as neededManages grant closeout process and prepares close-out reports in a timely manner. Responds to inquiries from internal and external partners.Conducts regular meetings with program managers to discuss their spending analyses and suggest budget modifications, as needed. Maintains direct communications with internal staff including program financial management staff regarding various receipts and expenses for billing and financial reporting purposes.Develops and maintains collaborative relationships at all levels internally and externally, including contract / grant monitors at federal, state and county agencies.Assists in the timely collection of payments on outstanding grant and contract invoices.Ensures appropriate supporting documents for all grants and contracts are maintained in an organized and auditable manner.Assists with all funder site visits and audits and with year-end financial audits and Single Audits, providing all comprehensive support. Maintains SEFA as needed for the annual agency audit.Responsible for the reporting and analysis related to the overall financial grant administration of the portfolio which includes the ability to perform GL reporting and profit and loss statements.Prepares and reviews monthly, quarterly, and annual financial statements for assigned program areas, ensuring accuracy and completeness.Maintains strong internal controlsJob Requirements :
BS Degree in Accounting plus 5-7 years of relevant, progressively responsible experience, preferably in the non-profit community, with experience grant and financial reportingKnowledge of general accounting and fiscal management policies.Knowledge of federal regulations related to sponsored programs at local, state, and federal levels, including OMB's Uniform Guidance.Must be able to interpret award documents.Ability to effectively use computer software, financial reporting tools and technology, including Microsoft programs (Word, Outlook, Teams). Advanced skills using Microsoft Excel. Word, Excel, and Outlook; advanced computer skills required. Experience using Sage Intacct accounting software preferred and demonstrated ability to learn accounting software.Ability to analyze, evaluate, summarize and reconcile financial records for accuracy and conformance to procedures, rules and regulations.Familiar with grant accounting fundamentals and capable of managing multiple projects; ability to multitask is essential.Strong analytical, presentation, communication (verbal and written), organizational and problem-solving skills.Ability to work independently.Meticulous attention to detail and accuracy in financial reporting and documentation.3 days in office / 2 remotePay 100-125K
The Jewish Social Service Agency (JSSA) has been helping people across the Washington metropolitan area meet emotional, social, and physical challenges for more than 120 years. A nonsectarian provider, we serve people of all religious backgrounds, races and ethnicities, helping the youngest child to the most fragile senior, from individuals to entire families. JSSA provides services and support to nearly 31,000 individuals a year through our wide range of counseling, educational, specialized employment, in-home support, hospice and nursing care, and social services. We are a growing Agency and strive to be an Employer of Choice. As such we offer a competitive salary and benefits package, a healthy work-life balance, collaborative team environment and many opportunities for personal growth and professional development. We pride ourselves on our mission to be the first place for the Jewish community, as well as the community at large, to turn for clinical and social services of the highest quality that sustain and nurture all who seek assistance. We are an Equal Opportunity Employer. AA / M / F / D
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