What are the responsibilities and job description for the Executive Assistant - Fund Services position at JTC Group?
EMPLOYMENT TYPE: Permanent
DEPARTMENT: Fund Services
DIVISION: Institutional Client Services
WORKPLACE STRUCTURE: Hybrid
Role Overview
PURPOSE OF JOB
The Executive Assistant's primary role will be to support the Management Team in the Austin office with various administrative functions.
Main Responsibilities And Duties
DEPARTMENT: Fund Services
DIVISION: Institutional Client Services
WORKPLACE STRUCTURE: Hybrid
Role Overview
PURPOSE OF JOB
The Executive Assistant's primary role will be to support the Management Team in the Austin office with various administrative functions.
Main Responsibilities And Duties
- Coordinate meetings and conference calls.
- Make travel arrangements.
- Maintain office files, both electronic and hard copy.
- Update office wide database of call notes relating to various marketing opportunities and current clients.
- Maintain adequate supply of office supplies.
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
- Maintain comprehensive and accurate records.
- Perform minor accounting duties.
- Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Answer phone calls in a polite and professional manner.
- Welcome visitors and identifying the purpose of their visit before directing them to the appropriate department.
- Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
- Represent JTC in a professional manner, displaying the ethical behavior we expect in all interactions, both internal and external.
- Adhere to JTC core values and expected behaviors.
- Any other duties as deemed necessary by Management.
- Bachelor’s Degree.
- Extremely strong attention to detail.
- Proficiency in Microsoft Word, Microsoft Excel and Microsoft Outlook.
- Excellent written, verbal and interpersonal communication skills.
- Proven ability to multi-task and work well under pressure.
