Director of Purchasing

Description

1 REPORTING RELATIONSHIP

Reports to the President

2 PURPOSE

2.1 Function

2.1.1 As an upper-level management position, The Director of Purchasing work expressly within logistics, planning and purchasing to ensure the consistency, cost-effectiveness, efficiency and adequacy of the procurement process.

2.1.2 Develop, lead, and execute purchasing strategies.

2.1.3 Track and report key functional metrics to reduce expenses and improve effectiveness.

2.1.4 Craft negotiation strategies and close deals with optimal terms.

2.1.5 Maintain knowledge of the market, in addition to current prices and fair rates for goods.

2.1.6 Planning policies and procedures for efficiently, honestly, economically and productively purchasing goods for supply chain production and operation.

2.2 Authority

2.2.1 Works with the President to identify needed resources to achieve organization goals.

3 DUTIES AND RESPONSIBILITIES

3.1 Establishing and maintaining measurable performance metrics for all levels of procurement activities to include but not limited to supplier performance, supplier quality, internal order placement performance, buyer activity levels, financial (AP) performance, and material shortage elimination.

3.2 Report to management the measurable status of progress and corrective actions as it pertains to supplier performance.

3.3 Ensure performance improvement and recovery plans are developed, issued, tracked and reported on as required for supply base management and improvement.

3.4 Prepare the annual Purchasing budget and forecasts and all Capital Expenditure proposals as well as ensuring compliance with customer and legal requirements. Manage the budget from identification to completion of projects.

3.5 Drives usage of cost models to validate commodity strategies and to understand significant cost drivers.

3.6 Contribute to new business initiatives and projects and review and communicate the impact on Purchasing activities

3.7 Negotiate and execute purchase orders or vendor contracts as needed to support the critical business needs.

3.8 Manage material flow to insure inventory is maintained to the optimum level to support on time customer deliveries while keeping inventory holdings at the appropriate levels.

3.9 Strategically develop and implement commodity/supply chain strategies covering all commodities, services and supplier processes throughout a global enterprise to deliver maximum value, leverage, and standardization.

3.10 Lead a global enterprise organization within the scope of the strategic sourcing process to drive cost out of the supply chain by managing the following: Commodity and negotiation strategies including Terms and Conditions Supplier selection/de-selection, evaluation and rationalization of Supply chain solutions, including vendor managed inventory (VMI), supplier consignment, safety stock levels, etc.

3.11 Manages all activities that develop relationships with suppliers.

3.12 Develops an overall vendor base which creates and sustains a competitive advantage, utilizing global market exploitation, leveraging spend, and leveraging of technologies.

3.13 Directs department operations; the maintenance of services and the implementation of new programs and/or processes (e.g.establishing assignments, overseeing purchasing functions, etc.) for the purpose of providing services within established timeframes and in compliance with related requirements.

3.14 Manages materials savings initiatives in line with profit plan and overall business objectives.

3.15 Foster partnership with external and internal customers as well as supply base.

3.16 Assist in the development and presents and applies systems and processes designed to improve efficiency, quality and performance;

3.17 Provide supervisory analysis of sourcing, quoting, negotiation and administration of contracts;

3.18 Collaborates with other departments and leadership to identify and develop needs and requirements for equipment, materials, products, and acceptable substitutions.

3.19 Assesses current material availability; reasonably predicts future availability based on the market, delivery systems, and other variables.

3.20 Evaluates and approves conditions for issuing and awarding bids.

3.21 Resolves grievances with vendors, contractors, and suppliers.

3.22 Evaluate the challenges faced by the business and take action to mitigate risks and develop opportunities;

3.23 Apply specialized knowledge of negotiating and supervising the execution of supply contracts to support procurement strategy

3.24 Establish and maintain an aggressive cost reduction program and reports results to upper management. Implement programs that will result in the constant improvement of the department;

3.25 Cross train as required;

3.26 Negotiate vendor contracts for best safety, quality, delivery and cost. In cooperation with Operations and Quality function, ensure delivered product is of highest quality. Develop suppliers;

3.27 Apply just-in-time and lean principles to the procurement process and supply chain management with an eye toward seamless delivery of product to operations;

3.28 Support PPAP and launch activity;

3.29 Provide leadership to departments under control. Coach, mentor and develop direct reports and manage a high performing team that delivers continuous improvement, added value and cost reductions

4.1 Emotional Intelligence -Commands a deep understanding and knowledge base on external commodity markets and potential market impacts and other effects to maximize cost opportunities, keeping objectives within budget.

3.31 Ensure strong communication between teams to facilitate exchange of information and to implement change and improvements

3.32 Handles discipline and termination of employees in accordance with company policy.

3.33 Other duties as assigned.

4 MEASUREMENTS/COMPETENCIES

This level requires a more strategic focus and involves less day-to-day operations of the purchasing function.

4.1 Emotional Intellegence -Commands a deep understanding and knowledge base of external commodity markets and potential market impacts and other effects to maximize cost opportunities.

4.2 Communication Skills - Develops key business performance measures and creates systems to track and communicate progress

4.3 Functional Expert - Has knowledge of processes and products

4.4 Results Seeker – Meets deadlines, identifies actions, achieves goals

4.5 Innovator – Thinks creatively, anticipates changes, produces solutions

4.6 Influencer – Relates to people, builds relationships, effectively presents arguments.

5 SUPERVISOR RESPONSIBILITY

5.1 Direct Relationships

5.1.1 Manages Purchasing Managers and Buyers.

5.2 Indirect Relationships

5.2.1 Will interface with customers, Manufacturing, Engineering, Sales, Finance, Quality, Human Resources, industrial relations, local community officials, and technical and trade organizations.

Requirements

6 WORK ENVIRONMENT

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. The job is performed under minimal temperature variations and in a generally hazard free environment.

7 QUALIFICATIONS

7.1 7-10 years progressive experience in Purchasing & Sourcing with extensive experience in the manufacturing industry, preferably in a strategic setting in a mid to large size organization. (7) years experience in Japanese and domestic Automotive OEM;

7.2 Solid track record meeting substantial material cost reduction targets. Demonstrates a high level of personal integrity, a collaborative leadership style and high ethical standards.

7.3 Experience with ERP purchasing systems preferred.

7.4 Bachelor’s Degree in Engineering, logistics or related field. Master’s degree is preferred.

7.4.1 Supplier and Vendor certification;

7.4.2 Supply chain consolidation and cost down efforts (rationalization);

7.4.3 OEM quality and delivery expectations;

7.4.4 Procedure writing;

7.4.5 APQP

7.4.6 Poke Yoke and Japanese manufacturing methods

7.5 Excellent communication skills, both verbal and written.

7.6 Ability to effectively communicate with associates at all levels within the organization.

8 PHYSICAL DEMANDS

8.1 Maintain emotional control under stress; work with frequent interruptions/deadlines and prolonged or irregular hours;

8.2 Prolonged periods of sitting at a desk and working on a computer.

8.3 Must be able to lift 20 pounds at times.

9 POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position. Typical days and hours of work are Monday through Friday. This position may require extended hours and possible weekend work.

10 TRAVEL

Travel to vendor, customer worksites and DAC worksites is required.

11 DISCLAIMER

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

12 AAP/EEO STATEMENT

It is our policy to provide equal opportunity to all qualified individuals without regard to their race, color, religion, national origin, age, or sex in all personnel actions including recruitment, evaluation, selection, promotion, compensation, training, and termination. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.