Project Coordinator I - Mechanical Dept.

·         Maintain accurate and up-to-date project documentation, contracts, and records in Project Folder. 

·         Manage overall file management integrity within Project Folder.

·         Create a project and resources schedule in MS Project and maintain updates to the schedule as the project progresses. Proficient knowledge in making detailed schedules.

COMMUNICATION

·         Facilitate communication between internal teams, clients, and subcontractors to ensure project milestones are met.

·         Create and manage document transmittals and associated index and ensure synchronization of information between JTI Team and Clients.

·         Coordinate transfer of information between all JTI disciplines to ensure entire project team has current project information.

·         Schedule all project meetings, develop meeting agendas, document meeting notes, and disseminate notes to meeting attendees.

 BUDGET OVERSIGHT

·         Track project costs and provide a comparison to the project budget.

·         Investigate any costs that significantly exceeds the budget to determine justification for cost overrun.

·         Provide budget vs. actual costs report as required by project.

·         Support the development of proposals and estimate sheets.

·         Submit Request for Quotes to Vendors and provide an analysis of all received quotes in consideration of cost and lead time as well as vendor relationship and historical data relating to each vendor.

·         Create Purchase Orders as requested by Project Managers to procure equipment and services as needed on each project.  Compare quoted cost to budget and review any overage with Project Manager.  Confirm with vendor that the Purchase order has been received and accepted.  Continue to follow up with vendor to maintain equipment delivery schedule and discover if any issues related to the order exist early in the process.

·         Review product receipts to ensure that the correct part and quantities match with the Purchase Order.

·         1-2 years of experience in business administration, or construction related field.

·         Authorization to work in the U.S. is a precondition of employment.

·         Strong organizational skills with the ability to manage multiple priorities.

·         Exceptional attention to detail and accuracy.

·         Proven problem-solving abilities with a proactive mindset.

·         Quick learner with a strong capacity for applied learning.

·         Proficient with MS Office (with an emphasis on Excel) and database software.

·         Requires use of PC.