What are the responsibilities and job description for the Court Administration Assistant position at Judicial Branch of Arizona in Maricopa County?
Posting Date
01/29/25
Application Deadline
01/31/25
Pay Range
Min - 1st Quartile - Mid - Max$19.15 - $21.62 - $24.08 - $29.00
The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $20.21 to $21.62.
This position is non-exempt under the FLSA.
What We Offer
We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program.
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Job Type
Classified – Judicial CPR
Department
D800 Superior Court
About the Position
The Court Administration Assistant provides administrative support to the Court Operations Unit in a high-volume work environment that requires the ability to multi-task, use strong organizational and communication skills to provide exemplary service, both internally and externally, ensuring that the needs of the Court are met effectively.
About The Superior Court:
The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.
Position Qualifications
We recognize your time is valuable, so please apply if you meet the following required qualifications:
Education:
- High school diploma or GED
Experience:
- Two (2) years of general clerical or administrative experience
OR
Combined Education and Experience Qualifications:
- An equivalent combination of post-secondary education or job-related experience may substitute on a year-for-year basis.
Knowledge, Skills, and Abilities:
Knowledge of:
- Principles and processes for providing customer service including customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction
Skill in:
- The use of Microsoft Office applications
- Written and verbal communication with others to convey information effectively
- Providing exemplary customer service
- The preparation of statistical reports
Ability to:
- Learn policies, procedures, and guidelines established by the Court
- Respond courteously to concerns of the public, attorneys, and employees
- Use effective time management skills to handle multiple tasks at one time
- Efficiently plan, organize, and maintain workflow
- Excel in a high volume and time-sensitive work environment
- Establish and maintain effective working relationships with others
- Understand and accurately brief oral and written instructions
- Make sound decisions in accordance with regulations, policies, and procedures
- Work as a member of a team with minimal supervision
- Handle confidential information with professionalism, tact, and discretion.
Essential Job Tasks
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
- Maintain compliance with department and agency standards regarding the confidentiality of records.
- Work closely with Commissioner Division Staff and Judicial Officers.
- Process petitions for complex and highly confidential case types.
- Creates Detained Calendar folders and sends out communication to divisions.
- Responsible for adoption checklists sent to assigned divisions
- Process Adoption Certification Orders and send them to the division for a ruling.
- Provide customer service to internal and external customers by phone, email, and in person to answer questions.
- Provide assistance to customers at a high-level information desk.
- Process Petitions from Petition Filed List, from County Attorney.
- Work on a media-developed project, National Adoption Day.
- Work on Back Pack project once a year for adoptions.
- Trains new and existing staff on department policies, procedures, and processes
- Performs general clerical duties including but not limited to photocopying, scanning faxing, mailing, and data entry
- Assist with projects assigned by lead and/or supervisor.
Working Conditions:
While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Additional Information
Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.
Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.
All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.
The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit
https://www.azasrs.gov/
or https://www.psprs.com/corrections-officer/
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.
The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
Apply Now!
Salary : $19 - $22
