What are the responsibilities and job description for the Senior Accountant position at Julie Billiart Network?
Description
Summary:
Julie Billiart Schools is a network of schools serving children in grades K-8 with special learning challenges. Currently there are campuses in Lyndhurst, Akron, Westlake, and Brecksville that offer unique learning environments for students with autism, ADD/ADHD, dyslexia and social learning challenges. We are Catholic, non-public schools that respect diverse faith traditions.
Job Purpose
The senior accountant performs daily, monthly, and annual accounting activities for the JB Network according to generally accepted accounting principles. The senior accountant will assist the Chief Financial Officer and JB Leadership with the ongoing financial management of the school. Additionally, this position analyzes and prepares informational data for school budgets and operations.
Duties and Responsibilities
The following is a list of primary duties and responsibilities. Other duties to be assigned as needed. Reasonable accommodations can be made to employees with qualified disabilities who can perform the essential functions of the job, so long as there is no undue hardship created upon the organization or other employees within the organization.
General Accounting / Financial Statement Preparation
• Prepares monthly financial statements, including variance analysis
• Prepares monthly balance sheet reconciliations
• Prepares and posts monthly journal entries to the general ledger.
• Maintains fixed asset and depreciation schedules.
• Ensures proper classification of transactions among entities.
• Analyzes all balance sheet accounts to determine if account balances are correct.
• Analyzes financial information used for decision making.
Revenue Cycle Accounting
• Ensures tuition, summer camp, school fee and aftercare invoicing is correct and timely.
• Reconciles the accounts receivable subsidiary ledger to the general ledger.
• Reviews accounts receivable for collectability. Follows approved collection procedures.
• Maintains tuition and financial aid spreadsheets.
• Enters Aftercare charges from FACTS to the general ledger.
• Reviews financial aid applications, identifies and requests missing information, creates tracking spreadsheet, downloads information to tracking spreadsheet. Communicates financial aid information to Controller and CFO for use by Financial Aid Committee.
• Records monthly journal entry for allowance for uncollectible accounts.
• Follows established procedures for processing receipts.
• Makes bank deposits.
Fund Accounting
• Works with Advancement department to ensure correct classification of donations to reflect donor intent.
• Works with Advancement department to reconcile Advancement income and pledges receivable in Raiser’s Edge to general ledger on a monthly basis.
• Records monthly journal entry for allowance for uncollectible pledges.
• Provides financial information required for grant applications and reporting as needed.
Payroll / Benefits
• Prepares and posts bi-weekly payroll related journal entries.
• Reviews payroll and approves bi-weekly payroll prior to processing.
• Serves as back-up for payroll processing.
• Collects census data for 401K testing.
• Calculates and records unemployment and workers compensation payments.
• Makes monthly H.S.A. transfer for employer contribution based on monthly RETA reports.
• Reconciles COBRA payments made via RETA Trust.
• Manages ACA reporting process at year-end.
Budget
• Assists with annual budget preparation.
Maintains updated compensation schedules for schools
Prepares health insurance budget
• Spreads annual budget and enters in the general ledger.
Other
• Assists with annual audit.
• Manages outside school funding including auxiliary service funds, EANS funds, etc.
• Provides data for cash flow analysis.
• Assists the Controller and CFO in ensuring there are proper internal controls.
• Performs other tasks and duties and assumes other responsibilities as may be assigned by the Controller, CFO, President or designee.
• Overtime may be required periodically to meet established deadlines.
Professional Development
• Participates in continuing education and professional development and other training programs offered to increase skill and proficiency related to the assignment.
• Reviews current developments, changing legal requirements, and technical sources of information related to job responsibility.
Requirements
Education, Experience and Qualifications
Education / Certifications
Required:
• Bachelor’s degree in Accounting from an accredited institution
Preferred:
• CPA
Experience
Required:
• CPA 3 years of related experience; Non-CPA 5-7 years of related experience
• Public accounting experience preferred
• Thorough knowledge of GAAP
• Knowledge of accounting practices relevant to non-profit accounting.
• Current knowledge of computer-based accounting software.
Qualifications
Required:
• Skills and abilities
o Independent and innovative self-starter who can display an ability to learn rapidly and adapt quickly changing situations
o Ability to work independently and perform assigned accounting responsibilities with a minimum need for direct supervision and review
o Must be highly organized with exceptional attention to detail and accuracy.
o Ability to work under pressure to meet deadlines
o Creative and strategic problem solving abilities
o Exceptional ability to work collaboratively and to provide excellent customer service to internal staff and external partners.
o Ability to communicate clearly, concisely, and professionally both orally and in writing.
o Belief and commitment to the JB way and mission and to embracing the Sisters of Notre Dame’s philosophies and teachings
