What are the responsibilities and job description for the Administrative Assistant position at Julies Culinary Services LLC?
Administrative Assistant
Jules Gourmet Catering is looking for enthusiastic, reliable & detail-oriented individuals to join our team!
Part Time Position: Monday-Thursday 9:00am-3:00pm, Occasional Friday’s
Job Summary
The Catering Administrative Assistant is responsible for providing office support in a continuing effort to deliver outstanding guest service and financial profitability. The Catering Admin Assistant will be expected to assist the sales managers in obtaining customer satisfaction and sales goals by performing clerical and administrative duties relating to sales, marketing, guest and catering communications.
Principal Duties / Tasks and Responsibilities
- Greet and assist guests and respond to requests in a timely, friendly and efficient manner.
- Perform e-mailing, data-entry, filing, faxing, copying, posting daily event orders, processing letters, proposals and contracts in an accurate and timely manner, and effectively communicating with clients.
- Responds to telephone and in-person inquiries regarding catering information and guest concerns.
- Generates event menus for display at events.
- Assists with maintaining staff scheduling calendar.
- Track Guest Comment Cards and feedback
- Perform other general office duties and assist with special projects, as needed
- Social media posting and Newsletter marketing.( facebook, instagram)
- Create Captain’s Logs for upcoming staffed events.
Additional Duties
- Assist with Input of Daily Corporate Catering Orders
- Thank You Letters
- Letters to potential clients
- Food & Menu Labeling
- Client Information Sheets
- Occasional Cold Calls
Essential Skills and Experience
- Exceptional customer care and attention to detail
- Good verbal and written communication skills
- Quick learner
- Work efficiently and effectively
- Microsoft Office Experience (Word, Xcel), Constant Contact,Canva
- Ability to communicate effectively with event supervisor, guests and staff members by speaking and comprehending English
- Proficient with Caterease, Wix, software a plus!
Salary : $18 - $20