What are the responsibilities and job description for the Administrative Assistant position at JULIO'S AUTO INSURANCE AGENCY. INC LIC. 0F97722?
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure the smooth operation of our office. This role requires excellent time management skills, proficiency in data entry, and a strong command of computer applications, including QuickBooks and Google Suite. The Administrative Assistant will play a key role in maintaining effective communication within the office and with external stakeholders.
Duties
- Perform data entry tasks accurately and efficiently to maintain up-to-date records.
- Manage phone systems, including answering calls, directing inquiries, and maintaining phone etiquette.
- Assist in the preparation of reports, presentations, and other documents as needed.
- Organize and schedule appointments, meetings, and events for team members.
- Maintain filing systems both electronically and physically to ensure easy retrieval of information.
- Support financial operations by utilizing QuickBooks for invoicing and tracking expenses.
- Collaborate with team members to streamline administrative processes and improve efficiency.
- Provide general clerical support, including photocopying, scanning, and mailing documents.
Requirements
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Strong time management skills with the ability to prioritize tasks effectively.
- Proficiency in data entry with a high level of accuracy.
- Familiarity with QuickBooks is preferred but not mandatory; training may be provided.
- Excellent computer literacy with experience using Google Suite (Docs, Sheets, Drive).
- Knowledge of phone systems and professional phone etiquette.
- Strong organizational skills with attention to detail.
- Ability to work independently as well as collaboratively within a team environment.
If you are a motivated individual looking to contribute your skills in a dynamic office setting, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Oxnard, CA 93030 (Preferred)
Ability to Relocate:
- Oxnard, CA 93030: Relocate before starting work (Preferred)
Work Location: In person
Salary : $17 - $20
