The person in this position is supervised by the business manager and supports the business office in performing duties related to payroll and benefit services in a confidential manner. This position will also be responsible for assisting the board in negotiations with the classified association. The use of independent judgment and decision-making is required in many matters not having established rules, regulations, policies or precedent.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Employees in this position perform some or all of the following tasks. Other related duties as assigned.
Keep current with State and Federal Laws and practices; Payroll, Leave, Hire, Term, BOLI, ACA, PLO and other new payroll related regulations.
- Process Payroll including the following
Set up monthly and unscheduled payrolls
Balance wages prior to Payroll ProcessingVerify Direct DepositsManage Garnishments and Child SupportData entry from employee time sheetsEmployee Attendance downloaded and adjusted from Aesop / FrontlineWage Base Reconciliation (verifies proper taxes)Generate payroll reportsPrint Employee checksPrepare Vendor Checks and ReportsCreate Data Analysis Reports for Carruth ConsultantsCreate PERS ReportMaintain Employee Payroll FilesReporting - Run, Distribute and Archive files from IVMaintain Quarterly and Yearly Tax InformationEnsure timely processing and distribution of annual W2sPrepare, process and file Affordable Care Act (ACA)Process Benefits and Deductions including the followingMaintain records and communications for the payroll FileMaintain Voluntary and Involuntary deductions for monthly payrollReconciliation of PERS and OEBB MonthlyPrepare and file reports for Carruth Consultants and Tax-Sheltered AnnuitiesOversee and Educate for annual Open Enrollment and mid-year updates; OEBB, HRA, HSA , and FSAProcess Employee Leave including the followingMaintain record for the Payroll File
Track and adjust Employee Leave hours and balancesFrontline / AesopSet Up and Maintain the Calendar, Employees, Substitutes, Accounts and Work Hours
Daily Communication / Assistance with Staff and AdminPost early morning notices (Delay or Cancelation) on Inclement Weather DaysPaid Leave Oregon (PLO)Communicate with Employees and VendorReconcile Paid Leave and PayrollCalculate and Prepare tax reports quarterlyProcess New Hires and Terminations including the followingVerify Fingerprints for New Hires
Verify Prior Sick Leave for New HiresUpdate Oregon Employer Services Portal for all Hires and TermsUpdate PERS and OEBB for all Hires and TermsSet Up New Hires in IV / Terminate Upon Retirement or ResignationCommunicate with New Hires on General Questions and InformationConduct Monthly New Hire OrientationHave Detailed Knowledge and Understanding of all ContractsWork with Edustaff; verifying New Subs, Bi-Monthly verification and Invoicing approvalEmployment Verification for Loan Forgiveness, Financial Institution and New EmployersClassified Bargaining RecorderCreate and Maintain Classified ContractMaintain and track Sick Leave Bank for Licensed and Classified groups. Sit on the SLB Committee for Classified groupComplete State Required Union Requested ReportsWork with the Auditors on requested informationAssist the Business Manager as needed for Bargaining and BudgetingAssist the Business Manager as needed with Unemployment and workers Comp ClaimsCreate, process and file classified annual Position notification (Intent To Return)Process and support Retiree StipendsNotary PublicMaintain timely communications with staff, Admin, Community, and Vendors via email.Participate in Meetings and Trainings as RequestedProficiently use Excel, Word, IV, Google, Aesop and other job-related programsAssist in the general operation of the District Office such as answering multi-line phone, routing telephone calls or message to appropriate staff, greeting the public typing, and filingWork with Confidentiality in a high pressure environment with frequent interruptionsAssist other office staff and serves as back-up as neededProfessionally represents the school and District in interactions with community and staffAttends work regularly and punctuallyPerforms such other duties (which may require knowledge of other job descriptions) as may be assigned.SUPERVISION
All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and / or Experience : High school diploma or General Education Diploma (GED) and minimum of two years' progressive accounting experience in accounting and / or payroll, or equivalent combination of education, experience and / or training. Ability to rapidly and accurately enter and retrieve computerized data. Knowledge and skill in accounting and payroll procedures and ability to recognize problems preferred. Associates degree with an emphasis in accounting, finance, business or related field and related job experience is strongly preferred.Interpersonal Skills : Ability to exercise judgment and integrity using high levels of confidentiality, tact and diplomacy. Works well with others from diverse backgrounds. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others' ideas and contributing to building a positive team spirit. Demonstrated ability to multi-task and work with staff, vendors and members of the community.Language Skills : Ability to communicate fluently in English both verbally and in writing. Ability to present information and respond effectively to questions in one-on-one, small group situations. Ability to verbally respond to common inquiries from students, staff, vendors and the general public. Ability to read and interpret documents such as safety rules, data, memos, emails, operating and maintenance instructions, procedure manuals and governmental regulations. Ability to write routine reports and correspondence. Ability to speak effectively to diverse groups.Mathematical Skills : Ability to add, subtract, multiply and divide in all units of measure, including monetary units using whole numbers, common fractions and decimals. Ability to compute and apply rate, ratio and percent to practical situations. Ability to apply concepts of basic algebra, geometry and statistics. Ability to compute hourly, daily and contractual rates.Reasoning Ability : Ability to apply common sense understanding to carry out instructions furnished in written, oral, schedule or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.Computer Skills : General knowledge of computer usage and ability to proficiently use standard school software, accounting software, internet software, email, spreadsheets and word processing software. Ability to type accurately and proficiently. Proficiency in creating, updating and performing multiple functions with Excel.Other Skills and Abilities : Ability to appropriately communicate with staff, vendors and members of the community. Ability to multi-task, meet timelines and exercise good judgment while working in a dynamic environment with constant interruptions.Certificates, Licenses, Registrations : Certificates as determined by the district including the ability to obtain a valid CPR / First Aid card and an Oregon Driver's License. Must be willing to be fingerprinted for a criminal history records check.PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk, stand, sit, and use hands to operate a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, or crouch. The employee must regularly lift and / or move up to 25 pounds and occasionally up to 50 pounds, and in rare occasions up to 80 pounds. Specific vision abilities required by this job include : close vision, distance vision, ability to adjust focus, and peripheral vision.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment combines a standard office setting including standard office equipment (fax, copier, phone, computer, 10-key, etc.) with the standard school setting. The noise level in the work environment is usually low to moderate. The employee is occasionally exposed to outdoor weather conditions. The employee may be exposed to bloodborne pathogens.
OTHER
Note : This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise of guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.
Junction City School District is committed to building a diverse staff that is fully representative of our students and community. We strongly encourage applications from candidates of color and multilingual candidates.
