Administrative Assistant

Our client, a prestigious insurance firm in Center City, is seeking an Administrative Assistant to support a Managing Director and their team. This is a collaborative role, and the ideal candidate has three years of administrative experience and has strong Microsoft Office skills.

Duties include, but are not limited to:

• Coordinate the Underwriting and Proposal process (including typing, dictation, copying and binding). Work with team to finalize all documents.
• Schedule appointments, handle catering, travel arrangements and submitting time and/or expense reports for team.
• Maintain and update documents in all relevant systems.
• Maintain workflow process.
• Handle phone calls and mail.
• Perform other duties and projects that may include researching prospects, dictation, training peers, assisting other units.
• Attend meetings relating to position.
• Pursue a program for personal and professional development.

Qualifications:

• A high school diploma with 3 years of administrative experience
• High proficiency in MS Office Suite.
• Excellent spelling and grammar skills.
• Ability to exercise independent judgement, discretion and confidentiality.
• High level of organizational skills and ability to multi-task.
• Ability to perform under pressure.
• Professional demeanor.