What are the responsibilities and job description for the Administrative Assistant position at Juno Search Partners?
Our client, a financial services company in Philadelphia, is seeking an Administrative Assistant. The Administrative Assistant (AA) provides administrative support to the office of the CEO and COO. The AA will work collaboratively and demonstrate a high level of professionalism and confidentiality as they effectively interact with senior staff, Board members, external constituents, and all levels in the organization. The AA must be confidential, exercise good judgment. The AA must possess respectful verbal and strong written communications skills and have ability to work independently.
Responsibilities
- Performs a broad variety of administrative tasks for the EA of the CEO and COO.
- Takes meeting minutes for various committees as requested by Executive Assistant to the CEO and COO.
- Maintains discretion and confidentiality in relationship to Board members and business matters.
- Manages a variety of special projects as requested and provides research or supporting information for project completion.
- Assists as needed with work activities such as applications, mailings, event scheduling, etc.
- Preparing, executing, and processing documents.
- Following up on action items.
- Mailing documents via FedEx.
- Being resourceful and jumping in when needed for projects or ad hoc tasks.
- Providing support to remote employees.
- Other duties as assigned.
Qualifications
- Minimum of four (4) years administrative experience supporting executives preferably in an entrepreneurial organization.
- Bachelor’s degree in related field and/or combination of education and experience preferred.
- Experience with office administration.
Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It’s expected that all employees are aware of this policy and that they create an environment that’s sensitive and respectful to all individuals.
