Executive Assistant

Overview: Just Between Friends Franchise System is looking for a highly organized and proactive Executive Assistant to provide critical support to the CEO. This role involves managing the CEO’s calendar, travel, and communications, as well as coordinating special projects and recognition initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and embraces opportunities to create a "wow" experience for internal and external stakeholders.

At Just Between Friends, our core values guide everything we do. As a company, we are better together, and this role may occasionally support other members of the executive team to amplify our collective impact.

Key Responsibilities:

We figure things out

• Proactively manage the CEO’s calendar to ensure smooth scheduling and prioritization.
• Organize and manage the CEO’s travel plans, including itineraries and accommodations.
• Sort, manage, and organize the CEO’s inbox to ensure emails are categorized and actionable.
• Sort and scan incoming mail, forwarding items to the appropriate department head.

We value progress over perfection

• Organize and direct weekly one-on-one meetings with the CEO, ensuring agendas are set and outcomes are tracked.
• Coordinate follow-up actions on behalf of the CEO to maintain seamless communication and accountability.
• Prepare and complete expense reports in a timely and accurate manner.

We are better together

• Coordinate follow-ups with Franchise Owners to maintain strong relationships and ensure clear communication.
• Plan and execute recognition initiatives, including sourcing and shipping gifts to celebrate milestones and achievements.
• Own and execute special projects that create a “wow” experience for JBF Franchise Owners and Franchise Support Center staff.

We treat people like friends

• Lead with kindness and respect while interacting with internal and external stakeholders.
• Collaborate with team members to support projects such as holiday gifts, logo wear, and other initiatives, ensuring they are completed on time and within budget.
• Actively foster a culture of trust and warmth by anticipating needs and proactively providing solutions.

Qualifications:

• Proven experience in an executive or administrative support role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle sensitive and confidential information with discretion.
• Comfortable managing multiple priorities and working independently.
• Proficiency in Microsoft Office, with Excel as a core competency and necessary skill.
• Proficiency with AI tools such as ChatGBT to increase efficiency and productivity
• Familiarity with Canva and Constant Contact is a plus.
• Must reside within driving distance of Reading, PA, and be available for regular visits to the corporate office.

Location: This is a primarily virtual role; however, candidates must reside within driving distance of Reading, PA, and be available for regular in-person meetings at the corporate office.

Position Type: Part-time (10-15 hours per week)

Compensation: $22.50/hour

How to Apply:If you’re an organized, detail-oriented professional who embodies our core values and thrives on creating memorable experiences for others, we’d love to hear from you! Please submit your resume and a brief cover letter detailing your relevant experience to info@jbfsale.com.

At Just Between Friends, we figure things out, value progress over perfection, are better together, and treat people like friends. If this resonates with you, we can’t wait to meet you!

What Winning Looks Like

The following success statements illustrate what a winning performance in this role looks like:

CEO’s calendar(s) and is proactively managed

CEO’s travel plans are managed

CEO’s inbox is managed, sorted, and ready to use by the executive.

Weekly one-on-one meetings with the CEO are owned, organized, and directed by the Executive Assistant.

Follow-up is coordinated on behalf of the CEO.

• Expense reports are completed on time.
• Incoming mail is sorted, scanned, and forwarded to the appropriate department head.
• Follow-up with Franchisees is coordinated.

Special projects are owned and executed so that JBF Franchisees and the FSC Staff are continually “wow’ed”.

• Recognition gifts are sourced and shipped.
• Special projects such as holiday gifts, logoware, etc. are coordinated on time and within budget.

This role is pivotal in helping Just Between Friends achieve its mission of helping families say “YES” and deliver exceptional value to all stakeholders.

Job Type: Part-time

Pay: $22.50 per hour

Benefits:

• Flexible schedule

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Reading, PA 19609 (Required)

Work Location: Hybrid remote in Reading, PA 19609

Salary : $23