What are the responsibilities and job description for the Office Administrator position at Just Sprinklers, Inc.?
Quick Hire!!
As a Administrator, you will play a crucial role in overseeing the daily operations of our fleet, ensuring both efficiency and compliance. Reporting directly to the operations manager, this position will demand strong organizational and communication abilities to manage vehicle maintenance, monitor inventory, and assist with scheduling. Your fundamental skills in clerical tasks and customer service will be essential in supporting our team, while your advanced expertise in QuickBase and office management will improve our operational efficiency. Come aboard and help us maintain a well-organized fleet that aligns with our organizational objectives.
You will be responsible for maintaining accurate records of all fleet activities, from vehicle usage to maintenance schedules, ensuring that our database is up-to-date and easily accessible. Your attention to detail and proactive approach will be key in identifying areas for improvement and implementing solutions that enhance our fleet's performance. Collaborate with various departments to ensure seamless coordination and communication, and take part in strategic planning meetings to offer insights and feedback that will drive our fleet strategy forward. Join our dynamic team and make a significant impact in driving our fleet's success and sustainability.
Duties:
· Ensure registration and insurance is up to date.
· Tracking vehicle assignments and establishing vehicles into the fleet creating new files, and vehicle profiles in data base.
· Tracking all service request, coordinating and prioritizing daily repairs.
· Keeping track of all receipts and file in vehicle file and work order.
· Collect and enter inspections for Class A and B trucks
· Schedule PM's on all trucks.
· Track keys and fuel cards, including completing monthly fuel card audits.
· Submit quarterly gas purchases on all leased vehicles.
· Collect gas receipts.
· Other duties as assigned.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $22 - $25