Administrative Assistant Crocker

Position Purpose:

The Administrative Assistant provides administrative support to the Program Director and Assistant Program Director of the Crocker Harm Reduction Program. This role is essential in ensuring efficient day-to-day operations, maintaining organized records, coordinating schedules, and facilitating communication within the program. The Administrative Assistant will handle confidential and time-sensitive information while demonstrating professionalism and a commitment to harm reduction principles.

Principal Responsibilities:

1. Provide direct administrative support to the Program Director and Assistant Program Director, including calendar management, scheduling meetings, and preparing materials
2. Maintain organized and up-to-date files related to program operations, personnel, client services, finances, and compliance documentation.
3. Assist in drafting, editing, and distributing reports, meeting minutes, correspondence, and program-related communications.
4. Coordinate logistics for program meetings, trainings, and events, including room reservations, agendas, and materials.
5. Order and track office supplies, harm reduction materials, and other program resources.
6. Ensure program records and documentation comply with internal policies, funding requirements, and regulatory standards.
7. Serve as a primary point of contact for internal and external communications, directing inquiries to appropriate staff as needed.
8. Manage data entry and tracking for program metrics, reports, and grant-related documentation.
9. Assist in onboarding new staff, maintaining training records, and tracking compliance with required certifications.
10. Perform general clerical duties, such as filing, copying, faxing, and handling mail distribution.
11. Support the development and implementation of program initiatives, special projects, and outreach efforts.
12. Assist with financial and operational tasks, including invoice processing, petty cash tracking, and expense reconciliation.
13. Maintain knowledge of harm reduction principles and best practices, ensuring alignment with program goals and community needs.
14. Uphold the organization's policies and procedures while maintaining a welcoming and inclusive environment for all program participants.
15. Complete other duties as assigned by the Program Director and Assistant Program Director.

Requirements:

1. High school diploma or equivalent; associate’s degree preferred.
2. At least two years of administrative experience, preferably in a healthcare, social services, or community-based setting.
3. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn program-specific databases.
4. Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
5. Strong written and verbal communication skills, with cultural competency to interact with diverse populations.
6. Attention to detail and ability to maintain confidentiality in handling sensitive information.
7. Ability to work independently, take initiative, and support a fast-paced program environment.
8. Experience coordinating meetings, managing calendars, and preparing reports.
9. Bilingual (English/Spanish) preferred.

*All JWCH, Wesley Health Centers workforce members are recommended to be fully vaccinated and boosted against COVID-19.

Employee Benefits:

At JWCH Institute, Inc., we believe in taking care of those who take care of others. If you work 30 hours per week, you’ll enjoy competitive pay and a robust benefits package that includes:

• Medical, Dental, Vision
• Monthly employer-sponsored allowance for assistance with health premiums.
• Funded Health Savings Account (up to deductible) to assist with carrier-approved medical expenses.
• Paid time off (vacation, sick leave) and 13 paid holidays.
• 401(k) Safe Harbor Profit Sharing plan.
• Mileage reimbursement.
• Short- and long-term disability plans (LTD/STD).
• Life insurance policy & AD&D, and more!

Become part of a team where your work matters. Apply today and help us change lives, one patient at a time.

JWCH Institute, Inc Wesley Health Centers is an Equal Opportunity and Fair Chance Employer.