What are the responsibilities and job description for the Administrative Assistant - Law Firm (Onsite) position at K&L Gates?
Job Description
At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.
We are seeking an Admininstrative Assistant to join the Washington DC office. The Administrative Assistant is responsible for providing comprehensive administrative support, often of a confidential nature and unique to assigned area, for senior management teams / departments. Based on office / department specific needs, this may include composing and editing correspondence, memos, reports or other documents; maintaining files; taking minutes at meetings; proofreading documents; copying; faxing; distribution; maintaining calendars; scheduling meetings; making travel arrangements; maintaining conference or other facilities; maintaining records, etc. Also performs various projects and duties to assure continuity of office support for the location. This position will be onsite, 5 days a week.
ESSENTIAL DUTIES
- The daily makeup of tasks changes depending on departmental needs
- Uses various software to type, edit, proofread, copy, and distribute various documents and maintain various internal databases
- Collects and analyzes information
- Performs research using internal and external resources
- Organizes and prioritizes large volumes of information
- Maintains calendars, schedules & coordinates meetings inclusive of room requirements, refreshments, catering, audio visual coordination, invitee lists, etc.
- Answers telephones, greets visitors, and directs appropriately
- Makes travel arrangements and submits expense reimbursement reports
- Provides assistance for a variety of location meetings and initiatives, including partner meetings, employee meetings, charitable events, firm gatherings, educational meetings, client meetings, business development initiatives, etc.
- Supports the firm on various functions, including timekeeping requirements, ordering / inventory of supplies, resolving billing issues, and / or completing check requests
- If required, serve as a confidential secretary for an administrative department
- Performs all other duties as required and assigned
ADDITIONAL DUTIES
EXPERIENCE & SKILLS REQUIRED
ADDITIONAL ABILITIES REQUIRED
Compensation Salary $68,000 - $102,000
The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.
ABOUT THE FIRM
K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.
The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.
For more information or to view other job opportunities, please click here to go back to our careers page.
Notice : We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.
BENEFITS
K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include :
EQUAL EMPLOYMENT OPPORTUNITY
The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person's race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm's policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact askHR@klgates.com.
Salary : $68,000 - $102,000
