What are the responsibilities and job description for the Administrative Assistant position at K&L Gates?
Job Description
At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.
ESSENTIAL DUTIES
- The daily makeup of tasks changes depending on departmental needs
- Uses various software to type, edit, proofread, copy, and distribute various documents and maintain various internal databases
- Collects and analyzes information
- Performs research using internal and external resources
- Organizes and prioritizes large volumes of information
- Maintains calendars, schedules & coordinates meetings inclusive of room requirements, refreshments, catering, audio visual coordination, invitee lists, etc.
- Answers telephones, greets visitors, and directs appropriately
- Makes travel arrangements and submits expense reimbursement reports
- Provides assistance for a variety of location meetings and initiatives, including partner meetings, employee meetings, charitable events, firm gatherings, educational meetings, client meetings, business development initiatives, etc.
- Supports the firm on various functions, including timekeeping requirements, ordering/inventory of supplies, resolving billing issues, and/or completing check requests
- If required, serve as a confidential secretary for an administrative department
- Performs all other duties as required and assigned
ADDITIONAL DUTIES
- May be required to enter, edit and track daily time in Elite according to deadline
- Responsible for any other duty that would ensure efficient support to the lawyers and clients of the firm
- Provide assistance on office specific projects that may involve office operation
- Must possess a flexible approach to the work environment and be fully reliable both during and outside normal business hours to ensure functions of position are met
EXPERIENCE & SKILLS REQUIRED
- High school or General Educational Development(GED) diploma, Bachelor’s degree preferred
- Intermediate level administrative experience in professional services or related office environment preferred
- Requires Internet and personal computer proficiency with advanced Microsoft Office 2010 & Outlook skills
- Accurate typing of no less than 65 wpm
- Ability to proofread typed material for grammatical, typographical, or spelling errors
- Ability to organize, prioritize, and complete numerous tasks by deadline dates
- Excellent interpersonal skills required to work with a variety of personalities (both internal and external) to achieve successful collective outcomes
- Ability to establish and maintain effective working relationships with all contacts
- Ability to function effectively in confidential situations, think clearly, maintain complete confidentiality, use prudent judgement and execute tasks tactfully
- Ability to follow oral and written instructions
ADDITIONAL ABILITIES REQUIRED
- May require lifting up to 25 pounds
- This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.
- Frequently work in a fast paced environment with unscheduled interruptions
- Responsibilities may require adjusted work schedules, overtime, and evening/weekend hours in order to meet firm needs
- Office contact position requiring appropriate business attire
- Carries out responsibilities in an honest, ethical, and professional manner
Compensation Salary $68,000 - $102,000
The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.
ABOUT THE FIRM
K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.
The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.
Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.
BENEFITS
K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:
- Medical/Prescription Drug Coverage (including a Health Savings Account feature)
- Back-up Child/Elder Care and access to a caregiving concierge
- Dental Insurance
- Wellness Program
- Vision Insurance
- Pre-tax Commuting Benefits
- 401(k) Retirement Plan and Profit Sharing
- Business Travel Accident Insurance
- Short- and Long-term Disability Protection
- Pet Insurance
- Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)
- Health Advocacy Services
- Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment)
- Identity Protection/Restoration and Fraud Insurance
- Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off)
- Student loan refinancing options and access to a student loan concierge service
- Paid Holidays (12)
- Addiction Resources
- Family Building Benefits
- Breast Milk Delivery and Lactation Support Services
- Flexible Spending Accounts
- Employees also may be eligible to receive bonuses and certain expense reimbursements
- Employee Assistance Program
- Professional Development and CLE Credit Opportunities
- 529 Deductions
- Relocation
- Accident Insurance
- Employee Referral Program
- Critical Illness Insurance
- Hybrid/Remote Work Opportunities
- Hospital Indemnity Insurance
- Perks including: Technology, Entertainment, and Travel Discount Programs
- Bereavement Leave
- All other benefits (such as leaves of absence) required by law
EQUAL EMPLOYMENT OPPORTUNITY
The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person’s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact askHR@klgates.com.
Salary : $68,000 - $102,000
