What are the responsibilities and job description for the Accounts Payable Clerk position at K&M Associates L.P.?
Primary Responsibilities:Responsible for overseeing the daily processing of foreign and domestic vendor invoices for inventory, supplied goods, etc. with 30 and 45 day terms. Review voucher edit reports for accuracy of coding G/L accounts, dollars and address numbers before posting to the general ledger. Daily communication with foreign and domestic vendors on payment issues. Review weekly foreign wire and domestic check runs. Transmission of the weekly Positive Pay file to the bank. Reconciliation of the Corporate American Express card. Processing of inbound and outbound freight invoices. Maintain organized foreign and domestic A/P files of paid and unpaid invoices.
Description of Duties:
* Review / Monitor Daily Processing of 45-Day Accounts (Foreign Invoices)
45-day accounts consist of foreign vendor product invoices. These are handled by receiving the invoice from the vendor, verifying receipt of goods by matching JDE open receipt, vendor invoice and JDE Purchase Order for creation of a 3-way match voucher. After vouchering, the voucher edit report is then checked for accuracy of input and then filed in accordance to due dates on open, unpaid invoices.
* Review / Monitor Daily Processing of 7 to 30-Day Accounts (Domestic Invoices)
7 to 30-day accounts consist primarily of freight and contractor invoices. These invoices involve the creation of vouchers after matching up the invoice with the correct back up documentation, packing lists, etc. and/or obtaining the proper authorized signature for payment of invoice.
* Audit Employee Expense Reports
Expense reports are received daily. They are processed for payment by recalculating totals and verifying that correct receipts are attached. They are then entered into the system as a voucher. Inside reimbursable expenses for employees are handled in the same manner with the exception that all dollars are allocated to the proper G/L accounts such as phone, auto, travel & entertainment etc. and then entered as a voucher.
* Daily processing of inbound and outbound freight invoices.
* Daily reconciling of Corporate American Express card transactions.
* Daily communication with vendors and inside personnel when problems arise.
* Audit and monitor employee expenses, credits and advances.
* Review, approve and post daily check and wire voucher batches to GL.
* Review weekly foreign wire and domestic check runs before payment released.
* Transmission of the weekly Positive Pay file to Bank.
* Assist A/P staff with opening daily mail and vouchering when necessary.
* Assist Assistant Controller with monthly AP reconciliation when necessary.
Skills: 5 years Accounts Payable experience, strong organizational skills with a high attention to detail, excellent communication skills, intermediate knowledge of Excel and Word, SAP or JD Edwards a plus. SAP proficiency required.
Send your resume with salary and any other special requirements over for immediate consideration. Every week is a 4 day week as our weeks are Monday – Thursday. This is a 100% in-person position.
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Expected hours: 37.50 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 10 hour shift
Experience:
- Accounts Payable: 3 years (Required)
- SAP: 3 years (Required)
- JD Edwards: 1 year (Required)
- Microsoft Office: 3 years (Required)
Work Location: In person
Salary : $23 - $25
