What are the responsibilities and job description for the Accounts Payable Clerk position at Housing Opportunities Corporation?
Position Summary:
The Accounts Payable (AP) Clerk is responsible for posting transactions to journals, ledgers and other records. The AP clerk reviews invoices for accuracy and completeness, sorts documents and processes invoices for payment. Maintains records of amounts due, computes and codes expenses. Prepares checks for disbursement, reconcile the check clearing vs the bank statement; reconciles all accounts against ledger and statements. Works closely with the Senior Accountant who assigns and reviews work on a day-to-day basis.
Reports to: Controller
Essential Duties and Responsibilities:
- Assist AP Specialist with receiving and recording checks and applying them in the software system.
- Assist AP Specialist with light bookkeeping, including AP and invoicing
- Compares purchase orders, prices, terms of payment and other charges.
- Light bookkeeping, including AP and invoicing.
- General knowledge & understanding of accounting.
- Prepare and reconcile accounts payable aging report.
- Perform administrative tasks.
- Respond to inquiries and refer to proper sources for response as necessary.
- Other duties as required by supervisor.
Education and Experience:
- Associate degree or comparable certification in related field preferred.
- 2-4 years in accounting, office administration, or related field.
- Knowledge, Skills, and Competencies:
- Ability to quickly learn accounting system and attention to detail
- Excellent verbal and written communication skills
- Integrity to properly use and maintain confidential financial information. Keep records transparent and guard against misappropriating funds.
- Ability to complete tasks with normal supervision
- Professional and self-motivated, with time management skills
- Proficiency with MS Office, cloud-based software, and applications
- Math skills. Deals with numbers daily and should be comfortable with basic arithmetic.
Physical Demands:
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit at work station for an extended period of time. High utilization of office equipment, phone, computer, fax, etc.