Payroll Supervisor

K2 Insurance Services LLC is seeking a full-time Payroll Supervisor to join its Accounting/Payroll team at its headquarters in Harrisburg, PA. This position is newly created due to business growth.

K2 was formed in 2011 to create a leading underwriting and distribution group in the specialty insurance market. To achieve that goal, K2 has assembled a group of specialty insurers, managing general agents, and underwriters across the country. K2 companies continue to expand their product offerings and distribution by developing new insurance programs and increasing the number and geographic diversity of their marketing, sales, and support staff.

K2 offers the opportunity to join an established company in growth mode. Our compensation and benefits program includes competitive pay; bonus plan; medical, dental, and vision insurance; paid time-off in year of hire; 401(k) with employer match.

Position Overview:

The Payroll Supervisor will work closely with the Chief Payroll Officer and supervise Payroll Administrators to perform a wide range of tasks. Responsibilities include, but are not limited to:

Key Responsibilities:

• Payroll Processing: Process biweekly payroll and 401k remittances for 15 companies, ensuring a high level of accuracy. This includes converting semi-monthly payroll cycles into bi-weekly cycles and verifying all payroll transmittals and 401k funding before submission.
• Special Pay Processing: Supervise special pay types such as bonuses, commissions, and final pay.
• PTO Tracking: Monitor and update PTO usage in the payroll system.
• Journal Entries: Prepare payroll journal entries based on ADP Workforce Now payroll reports after each payroll cycle. Knowledge of GL interface a plus.
• Tax Account Audits: Audit tax accounts and assist with the setup of tax accounts.
• 401(k) Audit: Lead the 401(k) audit process for the payroll department requests
• W/C Audit: Assist with workers comp audit where applicable
• Accounting Audit: Assist with accounting audit where applicable
• Disability premium and workers comp: Assist with payments of disability premium payments and workers compensation premium payments where applicable. Also assist with payroll true-ups for workers compensation where applicable.
• Rate Updates: Assist with pay rate updates. Assist with SUI tax rate updates in the payroll system with ensuring accuracy and the new year updates are entered before the first payroll.
• New Company Setup: Set up new companies with appropriate state and municipal tax codes, payroll services (ADP), and 401(k) providers.
• Employee Transfers: Handle employee transfers between companies with different FEINs.
• Benefit Invoices: Audit monthly benefits invoices for accuracy and payment.
• Flexible Spending Accounts: Track funding for FSA reimbursements and reconcile FSA accounts.
• Data Reporting: Provide payroll data to 401(k) third-party administrators (TPA) and auditors.
• Tax Remittances: Prepare local payroll tax filings and remittances.
• Vendor Reconciliation: Reconcile vendor invoices against payroll deductions.
• Process Automation: Lead efforts to automate payroll processes where applicable and facilitate related meetings.
• Backup Support: Act as a backup to Payroll Administrators for mail handling and scanning and responding to the payroll inbox general questions. Also will be the backup for Payroll Administrators for Cobra payment record keeping and FSA claim recording. Backup support for semi-monthly 401k remittances when applicable.
• Discrepancy Resolution: Focus on complex tasks and resolve discrepancies. Analyze information.

Qualifications:

• Education: Bachelor’s degree in Accounting, Business Administration, or related field.
• Experience: Minimum of 5 years of experience in multi-company, multi-state payroll administration, specifically with ADP Workforce Now.
• Certifications: Certified Payroll Professional (CPP) or the willingness to obtain certification within 6 months to 1 year. CPSP and SHRM certification is a plus.
• Payroll Expertise: Experience processing payroll and preparing payroll-related journal entries and handling complex payroll tasks. Strong ADP Workforce Now reporting experience and ability to create custom reports.
• Technical Skills: Proficiency in Microsoft Excel and Word. Dynamics/Great Plains knowledge a plus.
• Problem Solving: Strong problem-solving skills with the ability to work independently and as a self-starter. Strong analytical and research skills.
• Team Leadership: Will serve as the primary point of contact for Payroll Administrators requiring assistance and will oversee their duties.
• Flexibility: Willingness to work overtime as needed.

To learn more about K2 Insurance Services, please visit www.k2ins.com.

Annual salary: $85,000 - $95,000