What are the responsibilities and job description for the Production Staffing Coordinator position at Kagome Foods INC?
JOB PURPOSE AND SUMMARY
The Production Staffing Coordinator is responsible for developing, maintaining, and updating employee work schedules in alignment with production requirements. This role works closely with the Production Scheduler, Operations Manager, and HR to optimize labor efficiency, reduce overtime, and ensure compliance with scheduling policies—including ensuring that employees receive at least one day off per week.
This position is also responsible for entering schedules into the HRIS/payroll system, updating schedules in real time as needed, and posting schedules in accessible locations for employees. Additionally, the Production Staffing Coordinator will communicate directly with employees regarding schedule changes, notify them when they are not needed for a shift, and ensure all updates are clearly conveyed in a timely manner.
Support the review, understanding and compliance of all programs, policies and procedures contained in the Food Safety and Quality Management System. Understand my role in food safety and regulatory responsibilities as required by the SQF Food Safety Code and report any food safety concerns to initiate appropriate action.
DUTIES AND RESPONSIBILITIES
% of Time
Key Responsibilities
45%
Develops and maintains weekly and daily employee schedules that align with production needs, minimizing overtime while ensuring adequate shift coverage.
15%
Enters and updates employee schedules in the HRIS/payroll system to ensure accurate timekeeping and payroll processing.
10%
Creates, updates, and posts schedules in a visible location for employees to access easily.
10%
Works closely with the Production Scheduler to adjust staffing levels based on fluctuations in production schedules, planned shutdowns, or changes in demand.
10%
Communicates directly with employees regarding schedule changes, shift cancellations, and updates, ensuring they are informed in a timely manner.
5%
Coordinates and processes employee time-off requests, ensuring sufficient coverage while balancing labor needs and employee preferences.
5%
Maintains real-time communication with supervisors and HR regarding scheduling conflicts, last-minute absences, and shift adjustments.
TOTAL 100%
POSITION DIMENSIONS AND QUALIFICATIONS
Internal Contacts:
Operations Manager, Operations supervisors, all employees, Human Resources
External Contacts:
Onsite Staffmark Scheduler
Education Level and Focus:
High school diploma required; Associate’s or Bachelor’s degree in Business, Operations, or a related field preferred.
Years and Type of Related Experience Required:
1-3 years of experience in operations, production coordination, or scheduling in a manufacturing environment.
ESSENTIAL FUNCTIONS OF JOB, SKILLS AND ABILITIES
Uphold Kagome's Values:
Employee works well with others as a team and treats others with respect. Conducts self in a professional manner and exhibits the highest level of integrity. Maintains a positive attitude through good working relationships with our customers, visitors, and co-workers that emphasizes our commitment to good customer service.
Attendance:
Reliability and acceptable attendance is required. It is critical to be punctual and arrive on time for work and to meetings (if applicable).
Productivity:
Must consistently fulfill job responsibilities, knowing how to prioritize tasks and manage time effectively.
Employee Retention:
Build a culture employees and/or co-worker want to be a part of. Be helpful to others and work as a team toward company goals. Participate in an exceptional onboarding experience for new hires and ensure they have the necessary tools to succeed in their roles by welcoming and assisting them. Build employee engagement, recognize and reward employees, provide avenues for professional development, and manage to retain.
Attendance:
Reliability and acceptable attendance are required. Punctuality and timely arrival for work and meetings are critical.
Scheduling & Workforce Management
- Strong organizational skills with attention to detail to ensure schedules align with production needs.
- Ability to analyze labor trends and make data-driven decisions to improve workforce efficiency.
- Experience working with HRIS/payroll systems for schedule entry and updates preferred.
Communication & Employee Notifications
- Works effectively with cross-functional teams, including production, HR, and operations.
- Communicates schedule changes, shift cancellations, and updates directly to employees to ensure they are well-informed.
- Ensures employees have easy access to their schedules by creating and posting them in visible locations.
Problem-Solving & Adaptability
- Capable of handling last-minute scheduling changes while maintaining productivity goals.
- Ability to balance production demands with employee work-life balance considerations.
Interpersonal and Communication:
Excellent verbal and written communication skills to present financial insights.
Ability to work cross-functionally and support pricing discussions with Sales and Finance.
Technical and Analytical:
Strong financial modeling and cost analysis abilities.
Ability to identify cost-saving opportunities and improve pricing accuracy.
Proficiency in data analysis, forecasting, and variance reporting.
Administration and Operations:
Organize job responsibilities to complete work on a timely basis.
Physical Demands:
Ability to sit and work in front of a computer terminal for long periods (may sit for approx. 7 hours with 2 hour intervals being in a stationary sitting position). May lift up to 25 lbs.
Work Environment:
Office environment with low to moderate noise levels. May be required to go in to warehouse area with high noise levels, wet floors, forklift and pedestrian traffic, extreme hot/cold climate. This is a Safety Sensitive position.
Special Equipment Used:
Computer with emphasis on spreadsheet skills, copier, fax machine, 10-key, and typewriter
Special Requirements:
Willing to work overtime and weekends as requested.
