Payroll Specialist

POSITION DESCRIPTION
Payroll Specialist
Office Location: STL
Level: 5 Years Experience
Department: Enterprises
Reports to: Controller

COMPANY PROFILE
At KAI, our company mission is "Transforming Communities" through integrated design and construction excellence. We are driven by our five core values; we are Faithful Stewards, we Listen to Understand, Give Back, Love One Another, and we Hustle! Our mission and our values drive our culture and spirit.
For more than 40 years we have provided delivery-oriented building solutions with a diverse portfolio of experience, in-house multi-discipline professionals and expertise in both design and construction. KAI has played a significant role in dozens of award-winning projects providing Architecture, Interiors, MEP/FP engineering and construction services throughout the United States. KAI projects have been instrumental in improving the quality of life and environment in communities across the country.
Our primary operations hubs are centered in Atlanta, Dallas-Fort Worth and St. Louis. KAI is proud to be an MBE-Certified AEC firm built upon a foundation of teamwork and collaboration.
To learn more about KAI, visit kai-db.com.

POSITION SUMMARY
The Payroll Specialist at KAI will oversee the entire payroll function, ensuring accurate and timely processing of employee salaries, benefits, and tax withholdings. This role requires an elevated level of accuracy, confidentiality, and expertise in payroll management. The Payroll Manager will work closely with HR, Finance, and other departments to ensure seamless payroll operations, compliance with legal requirements, and effective support for employees.

A. ESSENTIAL FUNCTIONS
Manage and process weekly, bi-weekly, or monthly payrolls for all employees, including salaried, hourly staff, and union payroll.
Ensure accurate calculation of wages, tax withholdings, and all payroll deductions.
Ensure payroll practices comply with federal, state, and local regulations.
Prepare and file all necessary payroll tax reports and payments timely and accurately, including quarterly and annual reports.
Generate and submit regular payroll reports to management and external agencies.
Maintain and update payroll systems and software, ensuring data integrity.
Collaborate with IT and HR departments to integrate payroll systems with other business functions.
Conduct regular audits of payroll data to ensure accuracy and compliance.
Reconcile payroll accounts and resolve any discrepancies.
Provide training and support to employees on payroll processes and systems; address payroll-related inquiries from employees
Manage and communicate payroll policies and procedures clearly and effectively.
Develop and implement payroll policies and procedures to standardize practices and ensure compliance.
Participate in all payroll internal and external audits including benefits and 401k.

• General accounting projects and support as required.

B. QUALIFICATIONS
Required Experience
a. Bachelor's degree in accounting, finance, business administration, or a related field.
b. Minimum of 5 years' experience in payroll management, preferably in an architectural, construction, or professional services environment.
c. Union payroll processing
d. Certified Payroll Professional (CPP) or equivalent certification is preferred.
e. Strong knowledge of payroll laws and regulations, including federal, state, and local tax requirements.
f. Strong knowledge of payroll software implementation
g. General accounting background preferred
h. General human resources knowledge a plus

Required Skills
a. Proficiency in payroll software such as Unanet, UKG, or similar platforms.
b. Advanced skills in Microsoft Excel and other data analysis tools.
c. Exceptional mindfulness and accuracy in processing payroll data.
d. Strong organizational skills and ability to manage multiple tasks simultaneously.
e. Strong analytical and critical thinking skills, with the ability to resolve payroll discrepancies effectively.
f. Ability to interpret and apply complex payroll regulations and guidelines.
g. Excellent communication skills, both verbal and written.
h. Strong people skills with the ability to interact effectively with employees at all levels.
i. Ability to manage confidential information with discretion and maintain the highest level of confidentiality.
j. Ability to identify and implement process improvements to enhance payroll operations.
k. Experience in developing and documenting payroll policies and procedures.

This summary reflects the core responsibilities of the Payroll Specialist and may evolve based on the candidate's skillset and interests