What are the responsibilities and job description for the 30A Escapes - Office Administrator position at Kairos Academies?
Come join our team!
Are you passionate and motivated about the Hospitality Industry?
30A's Top Boutique Rental Management company specializes in providing our owners and high-end clientele with the best customer service possible. It's time for us to add another professional to the "Escapes Family."
Position Summary/Objective
The Office Coordinator will be responsible for assisting the Executive office and ensuring all departments achieve the highest level of service delivery in the most efficient and effective manner possible.
Essential Functions
One to two year’s prior experience as administrative preferred. Ability to maintain highly confidential information.
Education
High school diploma or equivalent.
Benefits
Competitive Wage starting at $22 p/hr
Paid leave after 90 days
Medical/Dental/Vision Insurance
Other Insurance Options Available
Paid Holiday Pay after 90 days
Great Match - 401K Options
Each associate brings unique skills, talents, experience, history, and culture to our company. We offer competitive wages and benefits including paid time off and 401K, a supportive team, training and development programs, and a beautiful working environment! Come join one of the fastest-growing companies in our area as we strive to exceed expectations and build lifelong memories for our guests.
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Are you passionate and motivated about the Hospitality Industry?
30A's Top Boutique Rental Management company specializes in providing our owners and high-end clientele with the best customer service possible. It's time for us to add another professional to the "Escapes Family."
Position Summary/Objective
The Office Coordinator will be responsible for assisting the Executive office and ensuring all departments achieve the highest level of service delivery in the most efficient and effective manner possible.
Essential Functions
- Oversee general office operations, including ordering supplies, managing mail, and maintaining office organization.
- Coordinate office communications and assist with scheduling meetings.
- Maintain accurate records and filing systems, both digital and physical.
- Assist with company-wide document management and internal communication tools.
- Provide direct administrative support to the General Manager, including scheduling meetings, drafting correspondence, and preparing reports.
- Assist in tracking operational projects, ensuring deadlines and compliance requirements are met.
- Conduct research and compile data to support decision-making and strategic planning.
- Act as a point of contact on behalf of the General Manager for internal and external inquiries.
- Ensure all properties comply with Short-Term Rental Ordinances (STRO), including permit applications, renewals, and record-keeping.
- Monitor regulatory changes with STRO and update internal policies accordingly.
- Maintain detailed documentation of rental licenses, occupancy limits, and tax requirements.
- Serve as the primary point of contact for county officials, HOA representatives, and legal entities regarding rental compliance.
- Track and manage office and field equipment, including phones, computers, and other devices.
- Oversee email account setup and management for new and existing employees.
- Assist in setting up and maintaining office technology, including Wi-Fi networks, software applications, and security protocols.
- Work with IT vendors to resolve technical issues and implement updates.
- Other duties as assigned.
- Strong critical thinking and problem-solving skills.
- Outstanding numeracy and literacy skills.
- Excellent oral and written communication skills.
- Proficient in Microsoft Office and other software applications.
- Strong organizational and time management skills.
- Candidate must have a keen attention to detail.
- Ability to work in a fast-paced environment.
- Most work tasks are performed indoors. Temperature is moderate and controlled by resort environmental systems.
- Must be able to sit at a desk for up to 6 hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.
- Must be able to lift up to 15 lbs. occasionally.
- Requires manual dexterity to use and operate all necessary equipment.
- Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.
One to two year’s prior experience as administrative preferred. Ability to maintain highly confidential information.
Education
High school diploma or equivalent.
Benefits
Competitive Wage starting at $22 p/hr
Paid leave after 90 days
Medical/Dental/Vision Insurance
Other Insurance Options Available
Paid Holiday Pay after 90 days
Great Match - 401K Options
Each associate brings unique skills, talents, experience, history, and culture to our company. We offer competitive wages and benefits including paid time off and 401K, a supportive team, training and development programs, and a beautiful working environment! Come join one of the fastest-growing companies in our area as we strive to exceed expectations and build lifelong memories for our guests.
Powered by JazzHR
Salary : $22
