What are the responsibilities and job description for the Pre-Boarding Recruitment Coordinator III position at Kaiser Permanente?
Supports a designated Local Area Recruitment Team Recruiter or 2 Expert Recruitment Consultants & acts as the point-of-contact in the absence of the Recruiter in order to provide effective, proactive, responsive recruitment/workforce services to hiring mgrs, administrators & candidates. ID's qualified applicants by sourcing & screening of candidates from region-wide applicant pool, websites, community agency relationships, events, etc. Pre-screens resume & perform candidate phone screen based on established assessment & screening tools for targeted vacancies. (This position is the 3rd step in a Recruitment Coordinator Career ladder.)
Essential Functions:
Works on 1-on-1 w/ candidates screening resume for minimum qualifications.- Conducts phone screen, using established tools & appropriate interviewing techniques, to assess eligibility & availability for testing.
- Sets-up pre-interview screens w/ recruiter, post testing, if appropriate.
- Completes hire process in applicant tracking system.
- Ensures timely close of posting, generation & accurate completion of Personnel Action Confirmation & offer or disposition letter generation.
- Notifies recruiter & manager of anticipated new hire start date, salary, position filled (requisition number), anticipated EHS clearance date & new employee orientation date.
Work w/ the Kaiser benefits & payroll system, processing paperwork & trouble shooting problems to ensure new hire receives accurate & timely paycheck.- Proactively develops & maintains effective working relationships w/ hiring managers, colleagues, clients, candidates/applicants, administrative staff & others.
- Supports achievement of service level agreements & recruiting objectives for assigned positions.
- Collaborates w/ recruiter/consultants to verify appropriate position requirements, satisfaction w/ delivery of recruitment services, delivery of timely hiring process & notification of on-boarding.
- Performs administrative tasks. scheduling travel, arranging conference calls, taking minutes, calendaring appointments, researching information as requested, managing career fair logistics, managing external presentations to educational institutions, maintaining filing system, creating dossiers in applicant tracking system, generates ad hoc reports, coordinates SYEP, shadow days).
- Functions as a resource person for requisition & policy information.
- Refers qualified candidates to recruiter/consultants for review.
- Develops, monitors & maintains an active applicant pool of qualified candidates for potential/future positions to facilitate the access & increase applicant retrieval efficiency.
- Monitors & maintains integrity of assigned requisitions on applicant tracking system to ensure accurate reporting of data & metrics.
- Supports recruiter/consultants by conducting face-to-face interviews using pre-established tools w/ viable walk-in candidates (when recruiter or consultant not available).
- Coordinates applicable relocation, ERAP & sign on bonus information to potential new hires & ensures smooth, efficient processing of relocation package (car rental, travel, expenses, etc.) when appropriate.
- Coordinates the placement of advertisement placements in appropriate newspaper/journal as directed by the assigned recruiter/consultants.
- Must be flexible to perform other duties as assigned.
- Must work seamlessly between different lines of recruitment services & functional areas.
Basic Qualifications:
Experience
- Minimum two (2) years of human resources experience.
- Minimum six (6) months of experience in applicant tracking and tracking of recruitment outcomes (ROI).
- Bachelor's degree in human resources, business administration or related field OR four (4) years of experience in a directly related
- High School Diploma or General Education Development (GED) required.
- N/A.
Additional Requirements:
- Proficient with MS office suite and other computer applications.
- Demonstrated ability to work independently.
- Demonstrated professional presence.
- Ability to quickly build relationships and establish trust with leaders, hiring managers, colleagues and candidates/applicants, employees and public at large.
- Broad general knowledge of HR concepts, and processes and their interdependencies.
- Demonstrated networking capabilities and creativity in sourcing candidates.
- Demonstrated understanding of governmental regulations, court decisions and professional standards and practices related to EEO/AA, legalities and ethics of recruitment.
- Excellent oral and written communication skills, including presentation skills.
- Demonstrated ability to effectively collaborate with team members.
- Effective interpersonal skills with the ability to meet the demands of the diverse and changing needs of the assigned specialty areas.
- Strong customer service focus.
- Effective team orientation and collaboration skills.
- Demonstrated critical thinking, flexibility and negotiation skills.
- Demonstrated coordination, organization and project management skills.
- Demonstrated understanding of branding and image.
- Ability to work in a labor management partnership environment.
- Willing to travel 10% of the time.
- Must be able to work in a Labor/Management Partnership environment.
Preferred Qualifications:
- Experience organizing events and conferences/job fairs preferred.
- Experience with interest based problem solving preferred.
- Experience with continuous quality improvement preferred.
- Knowledge of collective bargaining agreement as it relates to seniority, employment security and salary preferred.
PrimaryLocation : California,Oakland,1950 Franklin
HoursPerWeek : 40
Shift : Day
Workdays : Mon, Tue, Wed, Thu, Fri
WorkingHoursStart : 08:30 AM
WorkingHoursEnd : 05:30 PM
Job Schedule : Full-time
Job Type : Standard
Employee Status : Regular
Employee Group/Union Affiliation : NUE-NCAL-09|NUE|Non Union Employee
Job Level : Individual Contributor
Job Category : Human Resources & HRIS
Department : Oakland Reg - 1800 Harrison - HR Talent Acq Regional Ops - 0208
Travel : Yes, 15 % of the Time
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
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