What are the responsibilities and job description for the Administrative Assistant/Receptionist position at KAKIVIK ASSET MANAGEMENT LLC?
GHEMM Company, LLC is seeking a dynamic individual to fill the position of Administrative Assistant/Receptionist supporting the Fairbanks, Alaska office.
Essential Duties & Job Functions:
The requirements listed below are representative of the skills, abilities and knowledge required to perform this job successfully. Reasonable accommodation may be made to ensure individuals with disabilities can perform these functions.
- Support office activities and field staff.
- Track, replenish, and order office supplies.
- Update company calendar.
- Attending weekly meetings, prepare agendas and minutes.
- Use computer word processing, spreadsheet, and database software to prepare documents and reports.
- Interact with the general public as required, answer inquiries by phone and in person and direct callers and visitors to correct personnel based on needs.
- Provide support to time entry, AR, and AP team.
- Attend and participate in required meetings, trainings, and exercises.
- Other duties as
- Maintain a high level of confidentiality.
- Serve as a representative of the company, displaying courtesy, consideration, and discretion in all interactions.
Knowledge, Skills, and Abilities:
- Strong organizational and time management skills; ability to meet deadlines.
- Excellent judgement, integrity, work ethic, and attention to detail
- Ability to work independently with little direction on assigned tasks, as well as to accept direction on given tasks.
- Good interpersonal and analytical skills
- Excellent communication skills – written and oral – email, phone, face to face
- Excellent interpersonal communication skills with an ability to establish and maintain effective relationships.
- Proficient in MS Word, Excel, Outlook, and other Microsoft programs
Qualifications:
- High school diploma or GED is required.
- Administrative, professional and/or office experience preferred; equivalent combination of education and experience that provides the necessary skills and abilities to successfully complete the duties of the position. Construction industry experience preferable
- A valid driver's license is required.
Offer contingent upon ability to pass a pre-employment drug test.
This job description is not an employment agreement or contract. Management has the right to alter the scope of work at any time without prior notice. GHEMM Company, LLC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.
