Executive Administrative Assistant

The Kalamazoo Regional Educational Service Agency (KRESA) is a critical part of Michigan’s education system serving the Greater Kalamazoo region and provides specialized services to schools and communities and optimizes resources by centralizing innovative programs and services. We partner with school districts and the broader community to offer essential programs including early childhood education, special education, career learning , and educator development, ensuring that learners of all ages receive the support they need.

We are currently seeking a Executive Assistant for our Assistant Superintendent for Instructional Programs and Services and Executive Director of Special Education at KRESA Service Center in Portage, Michigan.

The essential responsibilities for this position include but are not limited to:

· Assists with daily operation of the special education office

· Assist in planning and set up of department and county-wide professional development sessions

· Communicates with clients such as state offices, higher education offices, local districts,

· and parents on a daily basis. Also serves as the point-of-contact between the special education office and various other departments within the organization.

· Manages administrative functions (scheduling, meetings, minutes, coordination of calendars, reports, coordinate communications)
Works to consistently review and update department processes to ensure the highest possible efficiency

· Function daily as part of a team within the department
Collect and maintain evidence of relevant credentials and certifications for county-wide special education teachers, administrators, and all other specialized service staff. Process staff/teacher approvals through MDE when necessary

· Set and communicate budget timelines, collect revenue and expenditure information, and enter data needed to calculate the local district special education budget payouts. Work closely with the Assistant Superintendent and Business Office staff to build and maintain annual and revised budgets.

· Monitor and track department/program adherence to established budget

· Perform various data entry functions such as entering student prescription data, managing the required staff pool database for Michigan School-Based Medicaid billing, and providing child diagnosis information to Community Mental Health services for the Family Support Subsidy Program when requested

· Regular and consistent attendance

· Other duties as assigned

Qualified candidates will have a high school diploma or general education degree (GED) and two to three years related professional experience and/or training; or equivalent combination of education & experience. Associate’s degree or higher preferred in Special Education as an Administrative Assistant. Extensive experience with special education budgeting and certification requirements. Microsoft Office Certification is beneficial.

This is an 12-month calendar position in job grade 13 with an annual rate of pay between $38,586.24 and $56,334.24.

KRESA employees enjoy a comprehensive benefit offering that includes health insurance, paid time off, retirement benefits through Michigan’s Office of Retirement Services, tuition reimbursement, student loan forgiveness and wellness incentives – all within a supportive and caring culture centered around our values of collaboration, innovation, compassion, integrity, and respect.

A Great Place to Live and Work

Kalamazoo was recently recognized as a great place to live in the 2024 50 Best Places to Live roundup by Money.com. Kalamazoo was noted for its abundant family-friendly activities and appreciation for artisan-crafted goods, as well as the Kalamazoo Promise, a scholarship for each Kalamazoo Public School resident graduate that provides up to 100% tuition for post-secondary education.

Notice of Non-discrimination: It is the policy of Kalamazoo Regional Educational Service Agency that no discriminating practices based on race, color, national origin, sex (including sexual orientation or sexual identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category be allowed during any program, activity, service or in employment. The following position at Kalamazoo RESA has been designated to handle inquiries regarding the nondiscrimination policy: Executive Director of Human Resources. Contact information: 269-250-9200, 1819 E. Milham Ave, Portage, MI 49002.

Job Type: Full-time

Pay: $38,586.00 - $56,334.00 per year

Benefits:

• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $38,586 - $56,334