Receptionist/Office Assistant

Successful and rapidly expanding Newport Beach Civil Litigation and Personal Injury Law Firm is seeking a full-time Receptionist/Office Assistant.

Our firm is looking for someone who is energetic and motivated with the ability to work efficiently in a busy environment with our team. We work hard but also are very friendly and are looking for someone who is personable and fits in well with the team.

Excellent customer service skills and a positive attitude are essential.

Must be able to multi-task and prioritize work in a timely manner.

MUST BE FAST, DETAIL ORIENTED, AND ORGANIZED.

ESSENTIAL RESPONSIBILITIES (including, but not limited to):

- Answer incoming phone calls and able to professionally make outgoing phone calls (such as regular client communication, requesting medical records/billing, and scheduling medical appointments.)

- Sort, scan, & electronically file the incoming mail and faxes.

- Prepare outgoing mail (U.S. Postal Service and Certified Return Receipt.)

- Copy, scan, and file documents as requested.

- Enter calendar appointments and reminders in system.

- Communicate effectively and professionally with attorneys, clients, legal and claims staff, insurance adjusters, and medical providers.

QUALIFICATIONS:

- Ability to read and interpret documents; ability to write routine correspondence; ability to speak effectively to employees.

- Able to apply common sense understanding to carry out given instructions without having to be constantly reminded.

- Computer Skills are very important. Need to be knowledgeable in Microsoft Word, Outlook, Excel, Power Point, and proficient in Dropbox, DocuSign, Adobe Acrobat.

- Bilingual (Spanish & English)

*Mac users are preferred as all of our office computers are iMacs.

SERIOUS APPLICANTS ONLY

Job Type: Full-time

Pay: $25.00 per hour

Schedule:

• Monday to Friday

Ability to Relocate:

• Newport Beach, CA 92660: Relocate before starting work (Required)

Work Location: In person

Salary : $25