What are the responsibilities and job description for the Benefits Administrator position at Kalispel Tribe of Indians - KTEA?

Job Description

Hiring Preference : The Kalispel Tribe of Indians is an Equal opportunity employer. Consistent with federal law, the Kalispel Tribe of Indians applies Indian preference in employment. It is the policy of the Kalispel Tribe of Indians to give preference in hiring, promotions, and transfers into vacant positions to qualified applicants in the following order : 1) Kalispel Tribal Members; 2) Descendant or Spouse of an enrolled Kalispel Tribal Member; 3) enrolled members of other Indian Tribes; 4) all other applicants. At-Will Employment : Employment with the Kalispel Tribe of Indians is at-will and can be terminated with or without cause, and with or without notice, at any time, either at the option of the employee or the Kalispel Tribe of Indians. Drug Testing : The Kalispel Tribe of Indians is a drug free workplace. All applicants are subject to drug testing at the time of hire and at unannounced times during employment. Background Investigation : All candidates and employees may be subject to a background investigation.

Kalispel Hospitality

It is our expectation that anyone who works for the Kalispel Tribe of Indians lives by and operates out of the following behaviors and beliefs :

CORE PURPOSE

We Make People Feel Special. Deliver Kalispel hospitality, find a path to YES, and provide a warm smile and greeting.

CORE VALUES

We Take Pride In Everything We Do. Proudly represent the Kalispel Tribe, anticipate guest needs, and take ownership and put others first.

Everyone is Welcome Here. Respect and honor all guests, use sincere “thank you” and “goodbye,” and use guest name whenever possible.

We Choose Excellence Every Day. Help each other achieve greatness, be genuine, attentive, and flexible, and know the property and amenities.

Summary of Functions

Responsible for daily administration of various team member benefit plans such as life insurance, medical, dental, disability and 401(k) insurances by performing the following duties :

Essential Duties and Responsibilities

Ensures compliance with the Kalispel Tribe of Indians- State of Washington Gaming Compact, Internal Controls, NIGC Regulations and internal documented process and procedures.
Assembles health and welfare enrollment materials.
Collects, processes, files and updates benefits-related enrollment forms and documents via paper and electronic means. Responsible for maintaining benefits records and dependent eligibility documents.
Answers day-to-day questions about benefits plans and process to all Team Members, Tribal Government Employees and Tribal Members.
Acts as an advocate on behalf of Team Members, Tribal Government Employees and Tribal Members in resolving health care claims issues.
Remain informed regarding legislative changes to qualified benefit plans with the ability to translate those changes through day-to-day communication with Team Members, Tribal Government Employees and Tribal Members when necessary.
Supports the Benefits Team and Human Resources in an analytical role by producing the KTEA business wide ACA Look Back report. Helps disseminate report results to various impacted departments as well as quantify the results financially to the business units throughout KTEA.
Maintenance and oversight of ACA dashboard(s) and regular audits of ACA documents.
Assists in the development and presentation of training material and process documentation using quantitative and creative reasoning.
Responsible for assistance with open-enrollment function – including presentations.
Oversees, tracks, and processes monthly insurance billing for all plans using a combination of paper and wire transfer methods.
Perform regular audits, including 401k audits, to ensure proper payroll deductions, compliant benefits programs, and benefit data integrity. Responsible for the auditing function associated with benefits billing and recouping of team member cost share allocations.
Responsible for new hire orientation – including the preparation and presentation of material related to health and welfare plans, 401(k) and Team Member / Tribal Government and Tribal Member discount programs.
Communicates with external insurance broker(s) for updated annual compliance documents and the posting of such documents to the company / Tribal Intranet site and HRIS.
Assist in managing vendor / TPA relationships to ensure contractual requirements are met and service offerings are utilized.
Responsible for day-to-day instruction of employee self-service over the web for payroll and benefit functions.
Responsible for COBRA administration including COBRA notifications, elections, and terminations as well as tracking COBRA premium payments and compliance.
Assists with the 401(k) Loan process and works internal 401(k) discrepancy reports and helps newly eligible employees enroll when necessary.
Assists with 401(k) legally mandated plan year end testing, 5500 filing, and company match calculation when and if approved.
Maintain regular insurance carrier contact and communication to investigate discrepancies and provide information in non-routine situations involving claims, appeals and day to day administration.
Responsible for organization of financial and wellness benefit fairs.
Available and willing to work any changes in hours deemed necessary for Business Levels.
Responsible for maintaining a consistent and acceptable attendance record.
May be required to be a panelist for the Internal Review Hearings.
This job description does not list all of the duties of this position. You may be instructed by management to perform other duties as assigned.

Supervisory Responsibilities

None.

Education

Bachelor’s Degree in Human Resources preferred or a related field. Certified Employee Benefit Specialist (CEBS) a plus.

Experience

2-4 years of related work experience in a broad benefits administrative function or equivalent combination of education and experience to include but not be limited to benefit and human resource certifications.

Working knowledge of fully-insured, level-funded, and self-insured benefit plans.

Skills

Ability to work with mathematical concepts

Ability to establish procedures for the effective implementation of the Benefits Manager’s directives.

Prepare reports, correspondence and other information.

Ability to analyze and solve complex problems having non-standard solutions.

Ability to maintain effective working relationships with all levels of the organization and outside business contacts.

Ability to instruct team members on web self service.

Skill in solving practical problems and dealing with situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Excellent organizational, communication and interpersonal skills.

Skill in identifying and resolving administrative problems under pressure conditions.

Other Requirements

Ability to obtain and maintain a Tribal Work Permit.

Physical Demands

Requires the ability to lift and / or move objects weighing up to 25 pounds.

Constantly requires the ability to give and receive detailed information through verbal communication.

Constantly requires verbally expressing or exchanging ideas of important instructions accurately, loudly, or quickly.

Constantly requires working with fingers rather than the whole hand or arm.

Constantly requires repetitive movement of the wrists, hands and / or fingers.

Often requires walking or moving about to accomplish tasks.

Occasionally requires standing and / or sitting for sustained periods of time.

Occasionally requires ascending or descending stairs or ramps using feet and legs and / or hands and arms.

Occasionally requires raising objects from a lower to a higher position or moving objects horizontally.

Occasionally requires stooping which entails the use of the lower extremities and back muscles. Infrequently requires crouching.

Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to tobacco smoke, moving mechanical parts and fumes or airborne particles. The worker is frequently subject to inside environmental conditions, which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions and to wet and / or humid conditions. The noise level in the work environment is usually moderate.

Travel Requirements

Local travel is occasionally required. Travel outside of the state is infrequently required. Typical travel time is generally less than a week.

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