Bookkeeper/Administrative Assistant

Kals Group, LLC

Job Description

Position: Account Mgr / Assistant Admin

Basic Overview: The primary responsibility of the accountant is to provide accurate financial information. This includes reconciling bank statements, auditing of quarterly, monthly or yearly accounts, filing monthly taxes, and assisting with special projects and licensing. Duties include the financial preparation and analysis of accounts and reporting of financial variances and inaccuracies. In addition to the tasks listed above, the accountant is also responsible for overseeing the tasks of the bookkeeper within the organization.

Principal Accountabilities:

Daily:

1. Maintain an orderly accounting filing system

· Paper & electronic files

· On a yearly basis, update all files for the new fiscal year

2. Communicate with external CPA regarding any high level subjects/questions

· Provide any necessary support including financial reports/information

3. Maintain Chart of Accounts

· Ensure all accounts are accurately managed (income, liabilities, assets, expenses, etc.)

4. Comply with all accounting policies and procedures

· Maintain a high level of attention to details

· Maintain a high level of confidentiality

5. Work with ownership/management on any special financial projects/requests (i.e. loan applications, invoice details, etc)

· Assist with innovative, more efficient methods of growth for business

6. Provide clerical and administrative support to management as requested

· Answer phone calls

· Office equipment maintenance (printer, computer, etc)

· Other general office management tasks (Receiving Delivery, Ordering any office goods)

7. Respond to emails in a professional and timely manner

· Maintain proper organization and storage of email files

Weekly:

1. Manage Bookkeeper tasks (daily, weekly, monthly, yearly)

· Review all entries, payments, etc. on a weekly basis for each entity

2. Maintain ownership personal accounting software file

· Pay all invoices/bills in a timely manner

· Maintain bank register in accounting software and bank balance

· Provide any requested financial information to ownership at any given time

3. Process payroll for all entities (Managers at each entities will report the payroll and professional payroll processor will provide detail)

· Save payroll reports in the electronic filing system

· Process the payroll entry in the accounting software (Chrono)

· Address any payroll related issues with the payroll company and entity manager

Monthly:

1. Sales & Use Tax filing & remittance

· Collect Sales & Use Tax information from the POS system

· Submit accurate Sales & Use Tax collection information to the TN Department of Revenue through TNTAP

· Process Sales & Use Tax payment to the TN Department of Revenue through TNTAP

2. Liquor by the Drink (LBD) Tax filing & remittance for all entities

· Collect LBD Tax information from the POS system

· Submit accurate LBD Tax collection information to the TN Department of Revenue through TNTAP

· Process LBD Tax payment to the TN Department of Revenue through TNTAP

3. Quarterly Franchise & Excise Tax remittance

· Make Franchise & Excise tax payments in a timely manner per external CPA instruction

4. Issue Monthly Quarterly financial statements

5. Bank Reconciliations for all entities

· Payroll Operational bank accounts

Yearly:

1. Issue yearly financial statements

2. Work with external CPA in yearly tax preparation

· Including, but not limited to…

o CPA document requests

o Reconciling liability accounts

3. Issue 1099’s to contracted workers

4. Assemble and complete audit requests for external auditors (workers compensation, etc)

5. Renew LLC’s for all entities

Job Type: Full-time

Pay: $40,000.00 - $54,080.00 per year

Benefits:

• Employee discount
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• QuickBooks: 2 years (Required)
• Microsoft Office: 2 years (Required)
• Microsoft Excel: 2 years (Required)

Language:

• English and other language? (Required)

Shift availability:

• Day Shift (Preferred)

Ability to Relocate:

• Rossville, GA 30741: Relocate before starting work (Required)

Work Location: In person

Salary : $40,000 - $54,080