What are the responsibilities and job description for the Office Manager/Receptionist position at Kamaaina Kids?

Hawaiiʻs Enrichment & Education Professionals

A Non-profit Organization

Ready for a career that you can look forward to going to every day?

Kama'aina Kids is currently seeking a full-time Office Manager / Receptionist for our Kailua office. Join us and be a part of a team dedicated to creating positive experiences for children and youth!

Kailua, Hawaii

Job Title : Office Manager / Receptionist

Location : Kailua, Hawaii

Employment Type : Full-Time

Position Summary :

Kama‘aina Kids is seeking a highly organized and customer-focused Office Manager / Receptionist to oversee front desk operations and provide essential administrative support at our corporate office in Kailua, Hawaii. This role serves as the first point of contact for visitors, staff, and external stakeholders, ensuring a welcoming and professional office environment. The ideal candidate is proactive, detail-oriented, and capable of managing office operations efficiently while delivering excellent customer service.

Key Responsibilities :

Front Desk & Customer Service

Greet and assist visitors, parents, staff, and vendors in a friendly and professional manner.
Answer, screen, and direct incoming calls, providing accurate information or redirecting inquiries as needed.
Maintain a tidy and organized reception area, ensuring a welcoming atmosphere.
Handle incoming and outgoing mail, packages, and deliveries.

Administrative & Office Management

Oversee day-to-day office operations, ensuring smooth workflow and organization.

Manage office supplies inventory, placing orders as needed to maintain stock.

Assist with scheduling meetings, appointments, and conference room bookings.

Process and distribute correspondence, documents, and forms.

Support corporate office staff with administrative tasks such as data entry, filing, and document preparation.

Ensure office equipment (printers, copiers, phone systems) is maintained and operational.

Operational & Clerical Support

Maintain digital and physical filing systems for important company documents.

Assist with light bookkeeping duties such as invoice processing and expense tracking.

Coordinate office maintenance and facility needs, liaising with management and vendors when necessary.

Handle confidential information with professionalism and discretion.

Qualifications & Skills :

High school diploma or equivalent required; associate or bachelor’s degree preferred.

Prior experience as a receptionist, office manager, or administrative assistant is strongly preferred.

Strong customer service and interpersonal skills, with the ability to communicate effectively in person and over the phone.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office technology.

Ability to multitask and manage time effectively in a fast-paced environment.

Detail-oriented with strong organizational skills.

Ability to lift up to 50 lbs. as needed for office supplies or deliveries.

What We Offer :

New Hire Bonus

Competitive Pay Rate : $45k-$55k, DOE

Childcare Discounts (up to 75% off)

College Tuition Reimbursement ($2000 per year)

Student Loan Assistance

Career Advancement Opportunities

Health Insurance

Pet Insurance

401k with 6% Company Match

Paid Time Off & Holidays

Schedule :

Monday through Friday (No evenings or weekends!)

When you join Kama'aina Kids Ohana you can expect :

To make a difference in the lives of young children and their families.

To work with others dedicated to providing quality care and education for the children of Hawaii.

To be supported in your professional growth through training, meetings, one on one support, and financial assistance.

If you are an experienced office professional with a passion for organization, customer service, and creating a welcoming workplace, we encourage you to apply for this exciting opportunity!

Apply today!

Must be eligible to work in the U.S. and reside on Oahu to qualify.

Learn more :

https : / / kamaainakids.com / careers

Visit us on Facebook!

Kama’aina Kids is an equal opportunity employer. We celebrate and support the diverse cultures, perspectives, and experiences within our workforce ‘ohana.

Salary : $45,000 - $55,000

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