Event Coordinator (Seasonal Contract Position)

Event Coordinator (Seasonal Contract Position)

POSITION SUMMARY:
Assist in the planning and implementation of events through organized and efficient means while adhering to property policies and procedures. Function as the onsite Event Coordinator for Midtown Events in an effort to ensure events are produced efficiently, on time, within budget, and to standard. This is a seasonal contract position that will feature up to 24 hours a week from March 2025-November 2025.

DUTIES & RESPONSIBILITIES:
• Assist Event Managers in the planning and implementation of signature events to include set up and breakdown duties.
• Ensure all details of events progress according to the event plan that has been established by Event Manager(s).
• Onsite liaison for Midtown Events Wellness Wednesdays, North Hills Kids and large-scale Third Party Events.
• Onsite assistance with event vendors and performers as assigned for Midtown Events concerts and festivals. Will act as a liaison in absence of Event Manager(s).
• Ensure that production timelines and site maps created for individual events are followed and to troubleshoot as required.
• Collaborate on-site with property departments including Kane Public Safety, Midtown Property Services and Midtown Events interns.
• Organize and prep special event equipment required per event and perform pre-production duties as needed.
• Implement and enforce quality control regarding special event equipment to include tracking inventory for repairs and cross-use between event spaces. Collaborate with MPS Maintenance as needed for equipment repairs. Communicate supplies and equipment orders as needed.
• Other tasks as assigned.

GENERAL REQUIREMENTS & KEY COMPETENCIES
• Preferably 1-2 years' experience in event production.
• Basic knowledge of machines, tools, and production equipment (AV, power, and other special event equipment as needed).
• Must be able to physically move or lift up to 50lbs.
• Basic computer skills required.
• Critical thinking and problem-solving skills are important; Adaptability is a must.
• Must be detail oriented as strong organizational and effective time management skills are required.
• Excellent communication and conflict management skills are necessary.
• Must be a team player and customer-service oriented.