Accounts Payable Coordinator

The Accounts Payable Coordinator will principally work under the supervision of the Chief Finance Officer and provide support to the attorneys and staff in the Firm. To perform this job successfully, an individual must be a proactive, team player and able to perform each essential duty satisfactorily and have good organizational and math skills, be a detail-oriented individual and possess excellent interpersonal skills. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is for the Dallas, Texas office location,

Responsibilities

• Ability to work under the supervision of the Chief Financial Officer and provide support to the attorneys and staff in the firm.
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Enters all invoices into the Aderant/Elite accounting system.
• Processes daily check requests.
• Processes expense reimbursements weekly.
• Processes check runs twice a month.
• Prints and obtains signatures on all accounts payable checks.
• Distributes signed checks as required.
• Scans vendor invoices into billing program.
• Provides billing with copies of expenses as requested.
• Answers all vendor inquiries.
• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
• Prepares analysis of accounts, as required.
• Sort and file correspondence.
• Ability to effectively communicate with vendors and maintain regular contact with all parties.
• Consistent follow-through and ability and flexibility to multi-task and effectively balance priorities and meet tight deadlines.
• Communicates well, shows teamwork effort, and collaborates well with everyone you come in contact with.
• Exceptional customer service and people skills.
• Superior problem solving ability and ability to work with minimal supervision while exercising sound and independent judgment.
• Special projects as assigned.

QUALIFICATIONS

• Four (4) year undergraduate degree preferred but not required.
• A minimum of 3 to 5 years' experience and exposure to accounting and accounts payable procedures at a Law firm or professional services firm.
• Must have exceptional computer skills and proficiency using Microsoft Office products, including Word, Excel, Outlook, PowerPoint, and Adobe Software.
• Experience working with various timekeeping and billing systems (Aderant experience highly preferred).
• Must be proficient with attention to detail, organized and an effective time manager to meet project deadlines.
• Must be able to maintain confidentiality.
• Must be willing to work additional hours and weekends as required for the role.
• Exceptional customer service skills required for the role