District Accountant-Lead Bookkeeper

District Accountant / Lead Bookkeeper

Qualifications:

· Bachelor’s Degree in Accounting/Finance preferred

· Three years of bookkeeping experience, preferably in a school setting

· Detail-oriented with exceptional organizational skills

· Ability to work independently and carry out directives with minimal supervision

Supervises:

· KACC Custodial and building maintenance staff

· Oversight of all on-site vendors involved in any aspect of building maintenance and repair.

Reports To: Director

Job Goal:

Financial Manager:

· Independently to ensure all financial recordkeeping functions of the Career Center (75%) and KARVES System (25%) are complete in accordance with traditional accounting and ISBE standards.

· Assist the Director in establishing the annual budget for KARVES and KACC. Maintain KARVES/KACC Grant Information and ensure all accounts payable transactions are in accordance with the approved grants.

· Accurately prepare and maintain all necessary financial reports, process payroll, accounts payable and receivables and maintain general ledger, which balances directly to all deposit accounts held by KACC, KARVES and all activity accounts.

· Plan, budget and schedule facility modifications, including estimates on equipment, labor materials and other related costs.

· Prepare the payroll accurately and ensure proper ACH/check preparation complete.

· Prepare Report and submit timely payment for all:

a. Illinois Municipal Retirement Fund

b. Illinois Teacher Retirement Systems reports.

c. Federal and state payroll tax reports as required.

d. Medical, Dental, Life/AD Insurances

e. Additional Deductions, i.e.: AFLAC, United Way, VALIC, etc.

· Prepare Workers Compensation forms when necessary and the Unemployment Compensation Wage reports as required.

· Verify validity of all payables to purchase orders on SISfin software and any other invoices received.

· Maintain Vendor Files electronically on SISfin and backup paper files.

· Prepare monthly expense reports and payable report to be utilized at Monthly Executive Committee and send electronically to KACC/KARVES Treasurer.

· Print and mail all checks following Executive Committee approval.

· Prepare monthly reports showing revenues to date.

· Make regular bank deposits to avoid excessive amounts of cash within the building. Deposits are to be made on a minimum of once per week for both Cosmetology, student activity accounts and School/System General accounts. This is to include proper general ledger entry for each individual deposit ticket submitted to any of the approved financial institutions.

· Reconcile all school and system monthly bank statements each and every month, within two weeks of receipt of each account statement.

· Prepare monthly revenue reports to be submitted for regular Executive Committee review/approval and send electronic copy to Treasurer for review.

· Complete account reconciliation for general ledger and all school/ system and activity accounts. Any and all adjustments made must be reported, in writing and verbally to Director. In the director’s absence, Assistant Director must be notified.

· Provide reconciliation reports for all school/system/activity accounts monthly to Director to be shared with Executive Committee and Finance Committee.

· Prepare and print monthly Balance Sheet Reports for Director and provide quarterly to Finance Committee.

· Complete forms for the building, property, liability, and Board insurance programs.

· Prepare claims for these and other insurance agencies as required by contract.

· Maintain all records pertinent to these insurance agencies.

· Assist with the development of the annual school budget.

· Prepare Final Budget Packet and Required Signature forms annually, to be sent to the Administrative Board of Control meeting each November.

· Once the budget is approved by Executive Committee and Administrative Board of Control, submit necessary information/signed forms to ISBE and ensure proper public posting in media, website and retain copy for public viewing.

· On an ongoing basis, utilize SISfin software to create necessary informational reports to assist in future budget preparations.

· Plans budgets and schedules facility modifications, including cost estimates.

· Manages the receiving function.

· Ability to work at desk for extended length of time.

· Ability to lift 20-40 pounds.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

Salary : $50,000 - $60,000