Administrative Assistant - Electric Operations

Pay,Benefits, & Work Schedule

$54,633 - $68,292 ANNUAL

Duties and Responsibilities

• Provide high-level administrative support to Electric Operations staff, performing clerical duties such as creating documents, memos, and reports. Additionally, purchase and stock various office supplies for the department.
• Support procurement activities by preparing purchase requisitions, processing invoices, tracking procurement card receipts, and reconciling procurement card statements.
• Prepare and submit various administrative forms, including personnel action forms, document approval routing forms, expense reports, and travel authorizations.
• Maintain records and update departmental files, such as the bargaining unit seniority list, extra appointment list, duty rotation calendar, and employee contact list.
• Schedule and support meetings and other company functions by managing calendars, creating agendas, preparing meeting facilities, and transcribing meeting minutes.
• Manage the Electric Operations petty cash fund by disbursing funds, maintaining accurate transaction records, collecting receipts, and reconciling the account.
• Perform similar and related duties as assigned.
  
  

Denotes the essential function of the position.

Qualifications

Education and Experience Requirements:

• A High School Diploma or equivalent
• Four (4) years of related administrative work experience is required
  
  

Position Competencies

• Excellent organizational skills are required for managing schedules, maintaining records, and ensuring smooth operations.
• A thorough understanding of office procedures and administrative support functions.
• Proficiency in using computers including the Microsoft Office suite (Word, Excel, and Outlook) is required.
• Strong communications skills are necessary with the ability to communicate effectively in both written and verbal forms.
• Excellent interpersonal skills with the ability to build positive relationships within a diverse team are crucial.
• The ability to manage sensitive information with discretion and professionalism is essential.
  
  

Physical Requirements

Applicants must be able to perform the essential job functions with or without a reasonable accommodation.

Other Information

OPEN DATE: 03/14/2025

Close Date

NUMBER OF OPPORTUNITIES: One (1)

Conditions of Employment

All BPU employees, at the inception of their employment, shall have a period of 12 months after employment begins to establish and maintain a legal primary residence within the legally defined boundaries of the Unified Government of Wyandotte County/Kansas City, KS.

Equal Employment Opportunity

The Board of Public Utilities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.