What are the responsibilities and job description for the Bureau Leadership Assistant position at Kansas Department of Health and Environment?
Job Posting
Important Recruitment Information for this vacancy
Job Posting closes:April 6, 2025
Required documents uploaded by:April 6, 2025
Kansas Department of Health and Environment:
Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.
About The Position
Who can apply: Anyone (External)
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Compensation:
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement And Deferred Compensation Programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
The position (K0208595)
The Kansas Department of Health and Environment has a Bureau Leadership Assistant opening in Topeka. The incumbent in this role will administer complex and diverse office system providing administrative, technical and clerical support for the Bureau Director and staff within the Bureau of Family Health.
Job Responsibilities may include but are not limited to the following:
Often acts as liaison for Bureau Director and performs a variety of important, sometimes urgent, confidential and complex tasks in accordance with the constantly changing priorities.Maintains awareness of critical and time sensitive issues in order to determine what information requires immediate attention.Maintains understanding of Bureau programs, policies, procedures and plans in order to delegate or refer issues.Coordinate the daily activities for the Bureau.Tracks and maintains Bureau Director's calendar and scheduling.Uses independent judgment skills to resolve scheduling conflicts and update meeting communications.Perform main reception duties for the Bureau.Interfaces with section directors and program managers daily, accepting requests and fulfilling duties.Responds to questions and requests from state agencies, providers and other stakeholders and refers as necessary.Handle all incoming and outgoing mail and special correspondence.Prepare correspondence for Director's review and signature.
Supervises the work of staff directly assigned to this position. Oversees the work of staff through verbal and written instructions to ensure that program performance standards are met. Adequately supervises staff by creating and reviewing position descriptions, complete performance evaluations, and feedback to staff. Provide general guidance, leadership, training and technical assistance to all other administrative support positions and activities within the various sections of the bureau.Coach and mentor bureau support staff using problem solving methods and tools to encourage personal and professional growth.
Qualifications
Name: Ashley Webb
Email: Ashley.Webb@ks.gov
Mailing Address:1000 SW Jackson St. Suite 580 Topeka, KS 66612
Job Application Process
Required Documents For This Application To Be Complete
Upload these on the Careers - My Job Applications page
Transcripts
DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
How To Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How To Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Important Recruitment Information for this vacancy
Job Posting closes:April 6, 2025
Required documents uploaded by:April 6, 2025
Kansas Department of Health and Environment:
Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.
About The Position
Who can apply: Anyone (External)
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Compensation:
- Hourly Pay Range:$22.00 - $24.00
- Salary can vary depending upon education, experience, or qualifications.
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement And Deferred Compensation Programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
The position (K0208595)
The Kansas Department of Health and Environment has a Bureau Leadership Assistant opening in Topeka. The incumbent in this role will administer complex and diverse office system providing administrative, technical and clerical support for the Bureau Director and staff within the Bureau of Family Health.
Job Responsibilities may include but are not limited to the following:
Often acts as liaison for Bureau Director and performs a variety of important, sometimes urgent, confidential and complex tasks in accordance with the constantly changing priorities.Maintains awareness of critical and time sensitive issues in order to determine what information requires immediate attention.Maintains understanding of Bureau programs, policies, procedures and plans in order to delegate or refer issues.Coordinate the daily activities for the Bureau.Tracks and maintains Bureau Director's calendar and scheduling.Uses independent judgment skills to resolve scheduling conflicts and update meeting communications.Perform main reception duties for the Bureau.Interfaces with section directors and program managers daily, accepting requests and fulfilling duties.Responds to questions and requests from state agencies, providers and other stakeholders and refers as necessary.Handle all incoming and outgoing mail and special correspondence.Prepare correspondence for Director's review and signature.
Supervises the work of staff directly assigned to this position. Oversees the work of staff through verbal and written instructions to ensure that program performance standards are met. Adequately supervises staff by creating and reviewing position descriptions, complete performance evaluations, and feedback to staff. Provide general guidance, leadership, training and technical assistance to all other administrative support positions and activities within the various sections of the bureau.Coach and mentor bureau support staff using problem solving methods and tools to encourage personal and professional growth.
Qualifications
- Education:
- High School, GED
- Licensing & Certification:
- Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
- Minimum Qualifications:
- Three years of experience in general office, clerical and administrative support work.
- Preferred Qualifications:
- Bachelor’s degree in business, health, communications, or related field.
- Ability to work with diverse workforce.
- Demonstrated organizational and time management skills.
- Experience in effectively interpreting general agency policies and applying to Bureau practice.
- Writing skills suitable for professional communication and producing meeting summary documents.
- Knowledge of correct formatting for correspondence.
- Experience developing presentations and training materials.
- Ability to utilize critical thinking skills to interpret office policies and procedures.
- Demonstrated ability to coordinate schedules of others.
- Demonstrated ability in business processes to increase efficiency.
- Web-based data systems.
- Communication and telephone skills.
- Customer service.
- Proofreading, editing, attention to detail.
- Word, Excel, PowerPoint, Access.
Name: Ashley Webb
Email: Ashley.Webb@ks.gov
Mailing Address:1000 SW Jackson St. Suite 580 Topeka, KS 66612
Job Application Process
- First Sign in or register as a New User.
- Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
- Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
- Start your draft job application, upload other required documents, and Submit when it is complete.
- Manage your draft and submitted applications on the Careers> My Job Applications page.
- Check your email and My Job Notifications for written communications from the Recruiter.
- Email – sent to the Preferred email on the My Contact Information page
- Notifications – view the Careers> My Job Notifications page
Required Documents For This Application To Be Complete
Upload these on the Careers - My Job Applications page
Transcripts
DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
- Resume
- Cover Letter
How To Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How To Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Salary : $22 - $24
