What are the responsibilities and job description for the Manager Contracts & Procurement position at Kansas Department of Health and Environment?
Job Posting
Important Recruitment Information for this vacancy
Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.
http://www.kdhe.ks.gov/
About The Position
Position Summary & Responsibilities
Position Summary:
The position (K0224447) Purchasing: manage the editing and approval of purchase requisitions for goods and services. Oversee administration and closing of purchase requisitions. Update and approve purchase orders as needed. Provide agency guidance for fiscal year end closing calendar and activities related to purchasing. Identify outstanding obligations and reconcile for inclusion on the DA-118 and DA-107. Prepare reports of outstanding obligations for submission to Accounts and Reports by established deadlines. Maintain contact with vendors and their representatives. Researches a variety of goods and services to determine their availability and characteristics of commodities and services. Familiarity with available Statewide vendor contracts. Establish task orders to meet Agency needs.
Job Responsibilities may include but are not limited to the following: Bid Events: manage letting and evaluation of bid documents and subsequent awarding of contracts. Meet with department heads and other agency employees to discuss requirements, recommendations of alternatives and to forecast agency needs. Prepare requests for proposals; evaluation of vendor bid responses; conduct pre-bid conferences with interested vendors to address specific relevant bid issues and/or bidding procedures; document discrepancies and obtain justification for awards other than to the lowest responsible bidder meeting specifications. Completes and submits statewide contract estimated usage reports, quarterly non-competitive purchases reports and other purchasing related reports as requested by the State Director of Purchases.
Qualifications
Required Documents For This Application To Be Complete
Upload these on the Careers - My Job Applications page
How To Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How To Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov , or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Important Recruitment Information for this vacancy
- Job Posting closes: April 03, 2025
- Required documents uploaded by: April 03, 2025
Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.
http://www.kdhe.ks.gov/
About The Position
- Who can apply: Anyone (External)
- Classified/Unclassified Service: Unclassified
- Full-Time/Part-Time: Full-Time
- Regular/Temporary: Regular
- Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
- Eligible to Receive Benefits: Yes
- Veterans' Preference Eligible: Yes
- Annual Pay Range: $69,784.00 -$78,936.00
- Salary can vary depending upon education, experience, or qualifications.
- Comprehensive medical, mental, dental, vision, and additional coverage
- Sick & Vacation leave
- Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
- Paid State Holidays (designated by the Governor annually)
- Fitness Centers in select locations
- Employee discounts with the STAR Program
- Retirement and deferred compensation programs
Position Summary & Responsibilities
Position Summary:
The position (K0224447) Purchasing: manage the editing and approval of purchase requisitions for goods and services. Oversee administration and closing of purchase requisitions. Update and approve purchase orders as needed. Provide agency guidance for fiscal year end closing calendar and activities related to purchasing. Identify outstanding obligations and reconcile for inclusion on the DA-118 and DA-107. Prepare reports of outstanding obligations for submission to Accounts and Reports by established deadlines. Maintain contact with vendors and their representatives. Researches a variety of goods and services to determine their availability and characteristics of commodities and services. Familiarity with available Statewide vendor contracts. Establish task orders to meet Agency needs.
Job Responsibilities may include but are not limited to the following: Bid Events: manage letting and evaluation of bid documents and subsequent awarding of contracts. Meet with department heads and other agency employees to discuss requirements, recommendations of alternatives and to forecast agency needs. Prepare requests for proposals; evaluation of vendor bid responses; conduct pre-bid conferences with interested vendors to address specific relevant bid issues and/or bidding procedures; document discrepancies and obtain justification for awards other than to the lowest responsible bidder meeting specifications. Completes and submits statewide contract estimated usage reports, quarterly non-competitive purchases reports and other purchasing related reports as requested by the State Director of Purchases.
Qualifications
- Education:
- High School, GED
- Licensing & Certification:
- Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
- Minimum Qualifications:
- Four years of experience in planning, organizing and directing the work of a department, program or agency.
- Preferred Qualifications:
- Bachelor’s Degree in related field
- Word, Excel, PowerPoint, Access
- Proofreading, editing, attention to detail
- Experience with Kansas SMART system.
- Experience with large scale purchasing operation.
- Name: Hope Stover
- Email: hope.stover@ks.gov
- Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612
- First Sign in or register as a New User.
- Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
- Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
- Start your draft job application, upload other required documents, and Submit when it is complete.
- Manage your draft and submitted applications on the Careers> My Job Applications page.
- Check your email and My Job Notifications for written communications from the Recruiter.
- Email – sent to the Preferred email on the My Contact Information page
- Notifications – view the Careers> My Job Notifications page
Required Documents For This Application To Be Complete
Upload these on the Careers - My Job Applications page
- Transcripts
- DD214 (if you are claiming Veteran’s Preference)
- Resume
- Cover Letter
How To Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How To Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov , or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Salary : $69,784 - $78,936
