What are the responsibilities and job description for the Event Coordinator position at KAPS Solutions?
Event Coordinator
About KAPS Solutions:
KAPS Solutions is a leading small business provider of business consulting services within the DoD and Intelligence Community. As a woman-owned small business, we promote a family-like atmosphere, access to executives, and team social engagements. We pride ourselves in teamwork and collaboration, work-life balance, and helping clients succeed at their missions. Join KAPS Solutions today and unlock your full potential!
Location: Washington, DC (primarily remote)
- Public Trust Required
Overall Assignment Description:
Seeking a highly skilled and dedicated Event Coordinator/Meeting Planner to join our team at ARPA-H. This role will make recommendations regarding the planning and coordination of logistics for invitations/meetings/events for leadership decisions and execute those approved plans. Provide support for ARPA-H sponsored events at government and commercial facilities, ensuring seamless execution and high-quality experiences for all participants. Plan and coordinate a range of meetings, from small team sessions to large conferences, ensuring all logistical details are managed effectively. Prepare and manage budgets for conferences, workshops, and other events, ensuring financial oversight and cost-effectiveness. Work with hotel contracts and other vendors to negotiate terms, secure services, and ensure high standards of delivery.
Required skills and Demonstrated Experience:
· Bachelor degree
· At least 3-5 years of experience in supporting government-sponsored events and coordinating meetings of varying sizes
· Ability to prepare and manage event-related budgets effectively
· Experience working with hotel contracts and coordinating with vendors to ensure smooth operations and service delivery
· Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Word
· Outstanding interpersonal and communication skills, both written and verbal
· Experience working with senior leadership in fast paced environments
Desired skills and Demonstrated Experience:
· Advanced Research Projects Agency (ARPA), HHS, or NIH experience
Salary: $110k-$120k
Job Type: Full-time
Pay: $110,000.00 - $120,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Washington, DC 20530
Salary : $110,000 - $120,000
