Licensed Real Estate Executive Assistant

Job Overview
Support a top-producing agent with the day-to-day operations of a high-performing real estate business. We're seeking a proactive, organized, and licensed individual ready to contribute to our team's success. The ideal candidate will possess strong organizational and administrative skills, with a passion for customer service and a keen interest in the real estate industry. This role is essential in ensuring smooth operations within our office and providing exceptional service to our clients.

www.kasiamccormick.com

Key Responsibilities:

• Manage listings from start to finish, including MLS entry, uploading photos, entering pre-written captions, completing paperwork, and updating the Business Tracker
• Going to listings and detailing the list features room by room, measuring rooms, to draft marketing materials for listings from existing templates: amenities sheets, neighborhood maps, etc.
• Draft initial offers and amendments (to be finalized by the lead agent)
• Create and distribute monthly newsletters
• Maintain the CRM and regularly input new contacts as we get touches.
• Handle lead and pipeline follow-up, including daily "touches" with sphere of influence and open house attendees
• Schedule, coordinate and show homes/showings for buyers
• Organize, print out listing presentations, market reports, seller reports, and marketing materials
• Maintain an organized and stocked office environment
• Provide administrative and strategic support to the principal agent by tracking tools, deadlines, and tasks
• Manage and maintain team and client calendars
• Design and post on social media; manage online ads
• Communicate professionally with clients, vendors, and internal team members
• Handle external inquiries and messages, ensuring both sides receive clear communication
• Perform general clerical duties as needed
• Check on listings weekly to troubleshoot issues and update clients on progress
• Manage all incoming and outgoing payments, bills, and commission tracking
• Manage and update templates for all buyer and listing documentation and checklists
• Assemble organized closing binders for buyers
• Measure rooms, document amenities, and create marketing material for listings
• Attend Compass Sales Meetings, Morning Huddles, and team calls; summarize key takeaways for lead agent
• Represent the team at Compass Real Estate TX LLC and KM Realty-sponsored events
• Maintain HAR membership and an active Texas Real Estate License
• Host open houses every other weekend on active listings.
• Document open house feedback, showings, and client interactions
• Occasionally run personal errands (e.g., returns, shipping, pickups)
• Notarize documents for clients during business hours (if commissioned)
• Maintain productivity even during downtime: clean files/systems, improve office processes, refresh marketing tools, etc. (“Top 20” task list)
• Performance reviewed periodically in accordance with established business standards

Experience

• Previous experience in a customer service role is preferred, demonstrating strong communication skills.
• Familiarity with real estate administrative tasks or property management is highly desirable.
• Multilingual candidates are encouraged to apply as it enhances communication with diverse clients.
• Knowledge of real estate law, market trends, and negotiation techniques will be considered an asset.
• Strong organizational skills with the ability to manage multiple tasks efficiently in a fast-paced environment.
• Proficient in administrative duties such as data entry, document preparation, and using office software.
• Participate in Compass Sales Meeting and Morning Huddles and team calls as Scheduled and report to principal agent with bullets/summary.
• Participate in events sponsored or hosted by Compass Real Estate TX LLC and KM Realty

If you are passionate about real estate and eager to contribute to a thriving top producer while developing your skills in this exciting field, we encourage you to apply for the Real Estate Assistant position today!

Schedule:

• Monday to Friday, 8:30-5:30 with on call 5:30-6:30 PM (overtime pay)
• On call every other weekend ON for showings, open houses, offers, etc.

Location:

• Office Location: Heights area, Houston, TX
• Hybrid: In-office presence required with flexible work-from-home (within the Loop or Memorial) days, but on call for showings and work tasks during WFHhours.

How to Apply

As part of our hiring process, all applicants are required to complete a DISC personality assessment and submit their results along with their application.

Take the free DISC assessment here: https://www.crystalknows.com/disc-personality-test

Once completed, attach your DISC results along with your resume and cover letter when applying. This helps us better understand your natural work style and fit for the role. If you have a prior DISC test report, we can also review it.

Job Type: Full-time

Pay: $47,900.00 - $70,000.00 per year

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday
• Weekends as needed

Application Question(s):

• Do you have Compass systems experience?

Education:

• Bachelor's (Preferred)

Experience:

• Real Estate: 1 year (Required)

Language:

• Spanish (Preferred)

License/Certification:

• real estate license (Preferred)

Ability to Commute:

• Houston, TX 77007 (Required)

Work Location: In person

Salary : $47,900 - $70,000