What are the responsibilities and job description for the Front Office Administrative Assistant position at Kaufy Baseball LLC?
We’re looking for an organized, detail-oriented, and friendly Part-Time Front Office Administrative Assistant to support our front office team and help ensure smooth operations at the stadium. If you’re a proactive multitasker with excellent communication skills, we want you to be part of our dynamic environment!
JOB OVERVIEW
The Administrative Assistant will provide administrative support to the front office team, assisting with daily administrative tasks ensuring that all office functions run smoothly. This role requires someone who is organized, reliable, and comfortable working in a fast-paced, team-oriented environment.
RESPONSIBILITIES AND DUTIES
- Answer and direct phone calls, emails, and in-person inquiries.
- Perform data entry and maintain accurate records, files, and databases.
- Support the front office with various administrative tasks, including preparing reports, letters, and memos.
- Assist with processing and organizing office supplies and inventory.
- Assist with accounts payable data entry and processing
- Assist the human resource department with various projects as needed
- Support customer service efforts by assisting with ticket sales or fan inquiries as needed.
- Maintain a clean, organized, and welcoming office environment for staff, vendors, and visitors.
- Assist with other office-related tasks and special projects as needed.
- Assist with the oversight of office equipment
- Exemplify the core characteristics of a strong culture, including strong interpersonal skills, prompt and professional follow-through, openness to new ideas and suggestions, and constant enthusiasm toward internal and external contacts
Qualifications:
- Previous administrative or office experience is preferred, but not required.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to multitask and manage time effectively.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Positive attitude with the ability to work well with a team and interact with a variety of people.
- Strong problem-solving skills and a customer-focused mindset.
Join our team and help keep the ballpark running smoothly!
