Administrative Assistant

Job Description

Our client is seeking an Administrative Assistant for a temp to hire scenario. The Administrative Assistant will assist with a wide range of administrative and office support activities for the company to facilitate the efficient operation of the organization. This position will experience a varying workload—at times, extremely fast paced and other times slower. This position will also serve as coverage for the rest of the administrative group and will execute essential job functions of those roles.

Core Competencies

• Communicate effectively and proactively.
• Take an active role in growing skills, abilities, and knowledge to further understand all aspects of the position.
• Perform well in both individual and team environments.
• Take on additional responsibilities and assignments willingly.
• Accomplish tasks often on fixed and tight deadlines for multiple and often simultaneous projects.
• Excel in a fast paced working environment with aggressive deadlines.
• Able to identify needs, develop solutions, and articulate ideas.
• Demonstrate strong attention to detail and excellent writing skills.
• Exhibit self-starter mentality and effectively manage time.
• Familiar with Oil & Gas industry practices and standards.
• Conduct oneself with a professional demeanor.
• Demonstrate a commitment to safety.
  
  

Primary Responsibilities

• Invoicing support.
• Support a wide range of billable and non-billable tasks.
• Create, maintain, and update job books.
• Develop processes and procedures to streamline workflow.
• Proof read and word smith project deliverables.
• Greet and direct clients, guests, and contractors.
• Answer, screen, and transfer inbound phone calls.
• Coverage for the rest of the administrative group as needed.
• Assist with various company functions as needed (Events, Holiday Party, Meetings, etc.).
• Treat all company information and customer information in a confidential manner.
• Willing to work at any job assigned.
  
  

Knowledge And Skills Requirements

• 3 years of hands on Administrative Assistant experience.
• Strong knowledge of QuickBooks software.
• Superior customer service skills and orientation.
• Communicate professionally in a clear and concise manner.
• High level of organizational skills.
• Able to prioritize responsibilities and tasks.
• Ability to plan and manage work under time constraints.
• Proactively spot improvement opportunities and take action.
• Quick to learn new procedures.
• Proficient with Microsoft Office, Outlook, Excel and PowerPoint.
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems.
• Knowledge of principles and practices of basic office management.
  
  

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.

Job Requirements

On-Site